Office Administrator

Amarina Search | HR & Talent Solutions; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid health, dental, vision

Paid time off & holidays

Job summary

Amarina Search Partners is recruiting a Junior Office Administrator in Midtown Manhattan, NY. The role supports senior leaders, manages calendars, travel, and office operations, and requires prior financial services experience.

Base salary ranges from $135,000 to $165,000 with a bonus; full employer-paid medical/dental/vision and paid time off are offered. The position emphasizes professionalism, discretion, and client service in a fast-paced investment firm environment.

Qualifications

• At least five years of administrative or office experience, including prior experience in financial services.
• Familiarity with financial industry terminology and business practices.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience using office management software and document management systems.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and accuracy.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Professional demeanor and strong client service skills.

Responsibilities

• Answer and direct incoming calls and professionally welcome clients and visitors.
• Schedule meetings, manage executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and maintain financial documents, reports, correspondence, and electronic and paper records.
• Assist with presentations, reports, and meeting materials.
• Coordinate staff travel arrangements and expense reports.
• Manage incoming and outgoing mail, packages, and courier services.
• Order office supplies, coordinate with vendors, and arrange office equipment maintenance.
• Provide general administrative support to executives and office staff.
• Handle sensitive financial and client information with discretion and confidentiality.

Skills

Financial services experience

Communication skills

Organizational skills

Prioritization

Professional demeanor

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Location: Midtown Manhattan, New York
Schedule: Four days in-office, with occasional travel to Stamford, CT
Base Salary: $135,000–$165,000, plus bonus

Amarina Search Partners is recruiting a Junior Office Administrator on behalf of a highly regarded investment firm with approximately $3 billion in assets under management. The firm invests across the capital structure of real estate and asset-intensive businesses, combining a disciplined, institutional approach with a lean, high-performing team.

Reporting to the Office Manager, this individual will help oversee daily office operations, provide administrative support to senior leadership, and maintain a professional, welcoming environment for employees, clients, and visitors.

Prior administrative experience within financial services—such as investment banking, private equity, or real estate investment is required.

Responsibilities

Answer and direct incoming calls and professionally welcome clients and visitors.

Schedule meetings, manage executive and team calendars, and coordinate conference room bookings.

Prepare, organize, and maintain financial documents, reports, correspondence, and electronic and paper records.

Assist with presentations, reports, and meeting materials.

Coordinate staff travel arrangements and expense reports.

Manage incoming and outgoing mail, packages, and courier services.

Order office supplies, coordinate with vendors, and arrange office equipment maintenance.

Provide general administrative support to executives and office staff.

Handle sensitive financial and client information with discretion and confidentiality.

Qualifications

At least five years of administrative or office experience, including prior experience in financial services.

Familiarity with financial industry terminology and business practices.

Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Experience using office management software and document management systems.

Strong written and verbal communication skills.

Excellent organizational skills, attention to detail, and accuracy.

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Professional demeanor and strong client service skills.

Compensation and Benefits

Base salary of $135,000–$165,000, plus bonus.

Fully employer-paid medical, dental, and vision benefits.

20 days of paid time off and 10 paid holidays.

This opportunity offers competitive compensation and the chance to support senior leadership while contributing to the daily operations of an established investment firm.