Office Administrator

Carriage Services; Methuen (MA); On-site; USD 80,000 - 100,000; Part time

Job summary

Carriage Services is seeking a part-time office administrator for their Methuen location. The role involves providing administrative support, including clerical responsibilities, scheduling, and accounting functions. Ideal candidates will have a High School Diploma and at least two years of relevant experience, as well as strong proficiency in office software.

Qualifications

• 2+ years of administrative or accounting experience required.
• Must have experience in accounts payable.
• High level of proficiency in Microsoft Office Suite & Google Docs.

Responsibilities

• Handles clerical duties and coordinates calendars.
• Schedules appointments and manages office supplies.
• Performs accounting tasks including AP/AR and data entry.

Skills

Computer proficiency

Proficiency in Microsoft Office Suite

Experience with multi-line phone systems

Basic accounting principles knowledge

Education

High School Diploma or equivalent

Job description

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated office administrator who will be responsible for providing administrative support to our Greenwood Funeral Home location. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.

Compensation: $18 - $20 per hour

Job Type: Part-Time 16-24 hours per week

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles
• Must have experience accounts payable experience.

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and
• Other duties as assigned.

Physical Requirements and Work Environment

• The duties associated with this position are generally performed in an indoor office setting
• Must have sufficient strength and manual dexterity and must be willing to work safely and comply with the Company’s safety procedures, including wearing any personal protective equipment that may be required.
• Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift up to 10 pounds, and may be required to lift up to 25 pounds.
• Performance of this position’s duties may also require power reaching, pushing, and pulling.