Office Administrator

Age SE; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Life insurance

AD&D

Disability insurance

HSA/FSA options

Paid time off

401(k) with company match

Employee Assistance Program

Job summary

AG&E Associates, a global structural engineering firm headquartered in Dallas, TX, is seeking an Office Administrator in Houston, TX. The role supports daily office operations, coordination, and administrative management within a collaborative environment.

The ideal candidate brings 5+ years in office management, strong organization, and customer service skills, with experience in the AEC industry preferred. Join a team focused on mentorship and professional growth in a dynamic setting.

Qualifications

• Minimum 5 years in office management.
• Strong team mindset and customer support orientation.
• Excellent organization, planning, and problem-solving abilities.
• Experience in the AEC industry preferred.

Responsibilities

• Answer, route, and screen calls professionally and warmly.
• Receive, sort, and distribute mail and packages.
• Greet and direct guests and visitors.
• Manage visitor logs, parking, and security badges.
• Book and reserve meeting rooms.
• Support office divisions with general questions and needs.
• Prepare and maintain front desk, conference, and common areas.
• Order and track office and kitchen supplies for all locations.
• Coordinate deliveries and building maintenance services.
• Assist with events and webinars for staff.
• Provide clerical support to department heads as needed.

Skills

Office management experience

Customer service orientation

Organizational skills

Independent work capability

AEC industry exposure

Job description

What sets AG&E apart is our people. We believe that if you create a place where people matter, where their work matters, then the right people will find you.

Anybody can say they want to cultivate your career growth. AG&E truly strives to provide our team members the opportunities to gain experience and to lead. From in-house professional development to company-sponsored memberships to industry organizations, our mentorship program is designed to elevate and nurture your passions throughout your career at AG&E.

Position: Office Administrator

Location: Houston, TX

Job Id: 381

# of Openings: 1

Office Administrator

Build Your Future with AG&E

AG&E Associates is expanding, and we are seeking a driven Office Administrator to join our team!

This role offers the opportunity to support daily office operations and team success through effective coordination, communication, and administrative management within a dynamic and collaborative environment.

What We Are

AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have expanded to 350+ employees across our locations, driven by a passion for innovation, technical expertise, and a commitment to delivering exceptional results for our clients.

Sectors We Operate In:

• Mission Critical and Data Centers
• Aviation
• Advanced Manufacturing

What You Will Do

• Answer, route, and screen incoming company calls professionally and positively, with a welcoming outlook and friendly disposition
• Pick up, sort, manage and distribute all incoming and outgoing mail and packages.
• Greet and direct any guests or visitors with a positive and helpful disposition
• Help manage visitor logs, parking, security badges, etc.
• Book and reserve meeting rooms
• Help with office management and organization processes
• Assist other office divisions with general questions, needs/concerns
• Prepare, clean, and organize front desk, conference, meeting, training, common guest, and employee areas daily
• Order, track, and manage inventory stock of office and kitchen supplies for all company locations
• Replenish and maintain par levels of drinks, kitchen, and office supply inventory
• Order, manage, and distribute business cards to employees
• Assist office divisions in arranging deliveries, receiving maintenance and repair services related to office equipment, telecommunications, and building maintenance
• Assist with planning, organizing, supporting, and the clean up after company-sponsored and employee events
• Assist, coordinate, and support internal office and employee webinars, meetings, and events
• Provide various services that would support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.
• Assist facilitation of company-wide communication, announcements, postings, etc.
• Perform other work-related duties as assigned

What You Bring

• A minimum of 5 years in office management
• Must have a strong team mentality and customer support orientation (for internal/external customers), demonstrate professional demeanor, and the ability to maintain confidential information
• Must have strong skills in organization and planning, exercise sound judgment and problem-solving, and demonstrate the ability to work independently
• Experience working in the AEC industry (Architecture, Engineering, Construction)

Why Join AG&E

At AG&E, you’ll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.

Benefits include:

• Medical, dental, vision, life, AD&D, disability, and voluntary benefits

Health Savings Account (HSA) and Flexible Spending Account (FSA) options

• Paid time off and paid holidays
• 401(k) retirement savings plan with company match
• Employee Assistance Program

Location: Houston, TX