Office Administrator

Campos EPC; Englewood (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Office Administrator to join their team in Englewood. This role involves managing office procedures, supporting HR functions, and ensuring a professional office environment. You will be the main point of contact for vendors and assist with travel arrangements, invoicing, and project documentation. The ideal candidate will possess strong communication skills, attention to detail, and proficiency in Microsoft Office. Join a dynamic team where your contributions will help streamline operations and enhance the overall efficiency of the office. If you thrive in a collaborative environment and are eager to make an impact, this opportunity is perfect for you.

Qualifications

• Minimum HS Diploma required, preference for Associates Degree or higher.
• 2 years or more related experience required.

Responsibilities

• Manage office supply needs and assist with travel arrangements.
• Act as primary contact for incoming calls and visitors.
• Assist with onboarding and processing timesheets.

Skills

Strong communication skills

Critical thinking skills

Attention to detail

Ability to work without supervision

Proficiency with Microsoft Office

Strong record-keeping skills

Team player

Education

High School Diploma

Associates Degree or Higher

Tools

Microsoft Office (Word, Outlook, Excel, Access, PowerPoint)

Job description

Location:
Englewood
2706 W Union Ave
Englewood, CO 80110, USA

These are functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation:

• Communicate with Office Lead/Program Manager and ensure the proper flow of office procedures.
• Help maintain the professional appearance of the office and serve as the primary contact for office vendors.
• Act as the primary point of contact for incoming phone calls or visitors.
• Manage office supply needs and orders.
• Assist in travel authorizations and arrangements for office and field employees.
• Distribute HR materials to staff and assist with onboarding/offboarding as needed.
• Process weekly timesheets checking for accuracy and approvals.
• Act as a liaison between payroll and field employees.
• Assist with processing monthly/weekly expense reports and pulling reports as needed for management.
• Help manage collections and assist with invoicing.
• Assist in preparing project folder structure and managing project documentation.
• Assist in proposal development and presentations (MS Word and MS PowerPoint).
• Develop meeting agendas and assist with meeting minutes for internal NACC meetings and client-attended meetings.
• Assist Fleet Manager with fleet tracking and administration of the company fuel card system.
• Help plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other activities.
• Serve as the main point of contact for the IT department and assist with tracking IT equipment.
• Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.
• Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of the Mission Statement, Pledge for Excellence, and marketing collateral material.

EDUCATION and/or EXPERIENCE

• Minimum: HS Diploma w/ Preference for Associates Degree or Higher
• 2 Years or more related experience

SKILLS

Candidates and incumbents need to have the following skills:

• Strong communication and critical thinking skills
• Ability to conduct oneself in a professional manner
• Strong attention to detail
• Ability to work without supervision
• Proficiency with Microsoft Office (Word, Outlook, Excel, Access, and PowerPoint)
• Strong record-keeping skills
• Ability to elicit cooperation from a wide variety of sources, including internal resources and clients
• Must be a team player and able to work with a wide variety of personalities