Office Administrator

Dewberry; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

Dewberry is seeking an Office Administrator to join our Charlotte, NC team. This pivotal role supports a 50+ person office, coordinating meetings, reports, and daily operations with a proactive, solutions-driven mindset.

You will welcome visitors, manage logistics, and assist HR and recruiting tasks, ensuring projects stay on track in a fast-paced environment. Strong MS Office skills and a professional demeanor are required.

Qualifications

• High school diploma required; Bachelor's degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
• Ability to become proficient in company-based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• This position requires flexibility to help the team respond to our clients' needs.
• The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.
• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
• Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment.
• Support corporate meetings hosted in the Charlotte office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications.
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Assist the Human Resources department with call center duties
• Support recruiting team with administrative tasks to include reference checks and interview scheduling
• Perform other duties as assigned

Skills

Proactive / initiative

Communication skills

Time management

Organizational skills

Interpersonal skills

Flexibility

Education

Bachelor's degree or equivalent experience preferred

High school diploma required

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Dewberry is seeking an Office Administrator to join our 50+ person team in Charlotte, NC. This is a pivotal role that goes beyond routine administrative tasks—you’ll be the backbone of a dynamic, multi-discipline office, ensuring operations run smoothly and efficiently. We’re looking for someone who anticipates needs before they arise, takes initiative to proactively solve problems, and identifies opportunities to streamline processes for greater efficiency. Success in this position means building strong relationships across the team, staying curious about the work we do, and thinking ahead to keep projects and priorities on track. If you thrive in a fast-paced environment and want to make a meaningful impact on how our office operates, this role offers the chance to do just that.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment
• Support corporate meetings hosted in the Charlotte office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Assist the Human Resources department with call center duties
• Support recruiting team with administrative tasks to include reference checks and interview scheduling
• Perform other duties as assigned

Required Skills & Required Experience

• High school diploma is required, bachelor's degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
• Ability to become proficient in company-based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• This position requires flexibility to help the team respond to our clients' needs.
• The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.
• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
• Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.