Office Administrator

Casa Myrna; Boston (MA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible spending account

Retirement plan with employer match

Professional development

Job summary

Casa Myrna in Boston seeks an Office Administrator to welcome guests, answer calls, and manage mail. This role supports the Admin Manager and Intake Coordinator, ensures a smooth front desk operation, and helps coordinate meetings, trainings, and general administrative tasks across multiple sites.

The ideal candidate has strong MS Office skills, experience in events or training coordination, and a commitment to serving survivors of domestic violence; bilingual skills are highly valued.

Qualifications

• Commitment to Casa Myrna’s mission and values.
• Proficiency with MS Office suite (Outlook, Calendar, Excel, Word).
• Experience coordinating events and trainings.
• Strong customer service orientation and courteous phone manner.
• Ability to work across multiple sites and in a team.
• Familiarity with Boston-area resources serving youth, homeless, low-income populations.
• Fluency in a non-English language preferred (Spanish, Portuguese, Cape Verdean Creole, Haitian Creole).

Responsibilities

• Greet and direct all visitors and callers; manage front desk operations.
• Handle mail, manage in-kind donations, and assist with GRC tasks.
• Schedule and track department and organizational meetings/trainings; prepare materials.
• Organize donated items and maintain inventory; ensure spaces are presentable.
• Provide phone coverage and accurate message-taking; support intake coordination.
• Assist staff with administrative tasks and special projects as needed by supervisor.
• Maintain confidentiality and support trauma-informed approaches for participants.

Skills

Microsoft Office

Customer service

Communication

Organizational

Problem solving

Bilingual preferred

Tools

Outlook

Excel

Word

Mail

Job description

Casa Myrna is Greater Boston’s foremost provider of solutions to end domestic and dating violence. The agency operates three residential programs in Boston for survivors and children made homeless by domestic violence and commercial sexual exploitation, a comprehensive range of advocacy and supportive services, and SafeLink, Massachusetts’ statewide 24/7 toll-free domestic violence hotline. Casa Myrna believes that every relationship should be safe and healthy, and works to end domestic and dating violence through education, awareness and prevention.

The main office is the central hub of Casa Myrna’s programs. Located at 451 Blue Hill Ave in Dorchester in the Rubina Ann Guscott building, this is the headquarters for many of the program and administrative staff.

Office Administrator helps to create a welcoming atmosphere for all guests. Primary duties include greeting and directing all visitors and callers, including program participants, vendors, and other guests, and handling all incoming and outgoing mail. This position will also be responsible for GRC management, scheduling/tracking meetings/trainings, managing in-kind donations, and performing special administrative projects. Reports to the Admin Manager and works closely with the Intake Coordinator to support walk-in participants in a trauma-informed way.

Principal Duties and Responsibilities

• Maintains knowledge of all Casa Myrna staff, programs, and services.
• Serves as an ambassador for the agency by greeting all guests with a welcoming and helpful attitude. Screens guests for what they need and refers to the appropriate person. Assists guests in finding their way around the office.
• Provides phone coverage, including assessing caller needs, taking accurate messages, checking Casa Myrna voicemail, and transferring calls.
• Manage inventory and distribution of donated goods and supplies in on-site General Resource Center (GRC). Assists with a variety of administrative tasks including sorting incoming and outgoing mail, copying, faxing, taking notes, and making travel plans as needed. Ensures copies of commonly requested documents and forms are readily available.
• Organizes donated items and maintains inventory.
• Ensure the front desk area, kitchens, conference spaces, supply and copy areas are clean, stocked, organized and presentable.
• Schedules and tracks all department and organizational-wide meetings/trainings. Help to prepare materials as needed.
• Provides other administrative support to other staff as needed and assigned by Chief, such as: managing in-kind donations; mailing out information requests; Participates in team and agency meetings.
• Works as a team player with other program and agency staff.
• Develops own professional development plan and attends trainings, meetings, and conferences within Casa Myrna and in the community.
• Other related duties as assigned by supervisor and agency.

Qualifications And Requirements

• Committed to Casa Myrna’s values and mission of ending domestic and dating violence and commercial exploitation, and promoting social justice and social change.
• Proficiency with Microsoft Office suite, particularly Outlook Mail, Calendar, Excel, and Word.
• Ability to use general office equipment and conduct troubleshooting as needed.
• Previous experience coordinating events and training.
• Strong customer service orientation including a courteous telephone manner.
• Excellent interpersonal, communication, crisis management, organizational, and problem-solving skills.
• Demonstrated experience working with survivors of domestic/dating violence, trauma and abuse, and with marginalized communities, particularly communities of color.
• Familiarity with Boston-area community agencies and resources, particularly those serving youth, homeless and/or low-income populations.
• Demonstrated ability to utilize appropriate, non-judgmental communication techniques when responding to survivors that illustrates sensitivity to their experiences and needs. Ability to work and advocate in a collaborative style with diverse ethnic, cultural, linguistic, and socio-economic groups, as well as diversity based on ability/disability, sexual orientation and religion.
• Ability to prioritize and coordinate work at multiple sites; ability to work independently and in a team.
• Promote an atmosphere of respect and cooperation; maintain confidentiality regarding program participants.
• Strong preference for candidates who identify as a member of a marginalized community as Casa Myrna works to be an inclusive and equitable organization.
• Physical requirements include climbing, standing, sitting, typing, and lifting up to 35lbs.
• Fluency in a language other than English strongly preferred. Preference for Spanish, Portuguese, Cape Verdean Creole, or Haitian Creole.

Salary: $23-25 per hour

Location: Boston (Dorchester)

Hours: Full-time (4 days and 35 hours/week)

Benefits: Casa Myrna offers family friendly schedule; generous paid time off and holidays; health, dental, vision, life and long-term disability insurance; flexible spending account; health reimbursement account; retirement savings plan with employer match; Employee Assistance Program; and opportunities for professional development

Casa Myrna is an equal opportunity employer committed to workforce diversity and hiring people with diverse life experiences. Survivors, people who are bilingual/bicultural, persons of color, people with disabilities, and LGBTQIA+ people are strongly encouraged to apply.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If reasonable accommodations are needed during recruitment process, email [e-mail].