Office Administrator

Casa Myrna; Boston (MA); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Family friendly schedule

Generous paid time off and holidays

Health, dental, vision, life and long‑

Flexible spending account

Health reimbursement account

Retirement savings plan with employer

Employee Assistance Program

Opportunities for professional develop

Job summary

Casa Myrna in Greater Boston seeks an Office Administrator to greet visitors, manage mail, coordinate meetings, and support GRC and in-kind donations. Reports to Chief of Staff and collaborates with Intake Coordinator to assist participants.

This part-time role (25 hours/week) offers a welcoming, trauma-informed environment with confidentiality and organizational excellence. Proficiency with MS Office is required; bilingual skills are a plus.

Qualifications

• Committed to Casa Myrna’s values and mission
• Proficiency with Microsoft Office suite, particularly Outlook Mail, Calendar, Excel, and Word
• Ability to use general office equipment and troubleshooting
• Experience coordinating events and trainings
• Strong customer service orientation including a courteous telephone manner
• Excellent interpersonal, communication, crisis management, organizational, and problem-solving skills
• Experience working with survivors of domestic/dating violence and with diverse communities
• Familiarity with Boston-area community agencies and resources
• Ability to maintain confidentiality and work independently or in a team

Responsibilities

• Maintains knowledge of all Casa Myrna staff, programs, and services.
• Greet guests and assist with directions and referrals.
• Provide phone coverage and accurate message taking.
• Manage inventory and distribution of donated goods in the on-site GRC.
• Organize donated items and maintain inventory.
• Schedule and track department and organizational-wide meetings/trainings.
• Prepare materials and provide other administrative support as needed.
• Collaborate with staff and participate in agency meetings.
• Support professional development and confidential handling of information.

Skills

MS Office proficiency

Customer service

Communication skills

Crisis management

Organization

Teamwork

Tools

Outlook

Excel

Word

Job description

Casa Myrna is Greater Boston’s foremost provider of solutions to end domestic and dating violence. The agency operates three residential programs in Boston for survivors and children made homeless by domestic violence and commercial sexual exploitation, a comprehensive range of advocacy and supportive services, and SafeLink, Massachusetts’ statewide 24/7 toll-free domestic violence hotline. Casa Myrna believes that every relationship should be safe and healthy, and works to end domestic and dating violence through education, awareness and prevention.

The main office is the central hub of Casa Myrna’s programs. Located at 451 Blue Hill Ave in Dorchester in the Rubina Ann Guscott building, this is the headquarters for many of the program and administrative staff.

The Office Administrator helps to create a welcoming atmosphere for all guests. Primary duties include greeting and directing all visitors and callers, including program participants, vendors, and other guests, and handling all incoming and outgoing mail. This position will also be responsible for GRC management, scheduling/tracking meetings/trainings, managing in-kind donations, and performing special administrative projects. Reports to the Chief of Staff and works closely with the Intake Coordinator to support walk-in participants in a trauma-informed way.

Principal Duties and Responsibilities

• Maintains knowledge of all Casa Myrna staff, programs, and services.
• Serves as an ambassador for the agency by greeting all guests with a welcoming and helpful attitude. Screens guests for what they need and refers to the appropriate person. Assists guests in finding their way around the office.
• Provides phone coverage, including assessing caller needs, taking accurate messages, checking Casa Myrna voicemail, and transferring calls.
• Manage inventory and distribution of donated goods and supplies in on-site General Resource Center (GRC). Assists with a variety of administrative tasks including sorting incoming and outgoing mail, copying, faxing, taking notes, and making travel plans as needed. Ensures copies of commonly requested documents and forms are readily available.
• Organizes donated items and maintains inventory.
• Schedules and tracks all department and organizational-wide meetings/trainings. Help to prepare materials as needed.
• Provides other administrative support to other staff as needed and assigned by Chief of Staff, such as: managing in-kind donations; mailing out information requests; Participates in team and agency meetings.
• Works as a team player with other program and agency staff.
• Develops own professional development plan and attends trainings, meetings, and conferences within Casa Myrna and in the community.
• Other related duties as assigned by supervisor and agency.

Qualifications and Requirements

• Committed to Casa Myrna’s values and mission of ending domestic and dating violence and commercial exploitation, and promoting social justice and social change.
• Proficiency with Microsoft Office suite, particularly Outlook Mail, Calendar, Excel, and Word.
• Ability to use general office equipment and conduct troubleshooting as needed.
• Previous experience coordinating events and training.
• Strong customer service orientation including a courteous telephone manner.
• Excellent interpersonal, communication, crisis management, organizational, and problem-solving skills.
• Demonstrated experience working with survivors of domestic/dating violence, trauma and abuse, and with marginalized communities, particularly communities of color.
• Familiarity with Boston-area community agencies and resources, particularly those serving youth, homeless and/or low-income populations.
• Demonstrated ability to utilize appropriate, non-judgmental communication techniques when responding to survivors that illustrates sensitivity to their experiences and needs. Ability to work and advocate in a collaborative style with diverse ethnic, cultural, linguistic, and socio-economic groups, as well as diversity based on ability/disability, sexual orientation and religion.
• Ability to prioritize and coordinate work at multiple sites; ability to work independently and in a team.
• Promote an atmosphere of respect and cooperation; maintain confidentiality regarding program participants.
• Strong preference for candidates who identify as a member of a marginalized community as Casa Myrna works to be an inclusive and equitable organization.
• Physical requirements include climbing, standing, sitting, typing, and lifting up to 35lbs.
• Fluency in a language other than English strongly preferred. Preference for Spanish, Portuguese, Cape Verdean Creole, or Haitian Creole.

Salary: $20-24 per hour

Hours: part-time (25 hours per week Wednesday, Thursday, and Friday, between the hours of 9am and 6pm)

Benefits:

• family friendly schedule
• generous paid time off and holidays
• health, dental, vision, life and long-term disability insurance
• flexible spending account
• health reimbursement account
• retirement savings plan with employer match
• Employee Assistance Program
• opportunities for professional development

Casa Myrna is an equal opportunity employer committed to workforce diversity and hiring people with diverse life experiences. Survivors, people who are bilingual/bicultural, persons of color, people with disabilities, and LGBTQIA+ people are strongly encouraged to apply.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If reasonable accommodations are needed during recruitment process, email [e-mail].