Office Administrator

QXO; Boston (MA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health care benefits

Paid time off

Job summary

QXO, a leading distributor and installer in the insulation and building products sector, is seeking an Office Administrator in Boston, MA. This role supports branch leadership with daily operations, records management, and reception duties while handling basic accounting tasks.

You will assist with accounts payable/receivable, payments, and financial documentation, while coordinating meetings and travel. The position emphasizes organization, discretion, and strong customer service in a primarily

Qualifications

• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Experience with administrative support, office management, accounting support, payroll support, or human resources administration.
• Proficiency with Microsoft Office applications (Excel, Outlook, and Word).
• Experience working with accounting, payroll, ERP, or HRIS systems.

Responsibilities

• Support daily office operations and provide administrative assistance to branch leadership and team members.
• Maintain organized records, files, and documentation systems.
• Order office supplies and support office resource management.
• Answer and direct incoming phone calls, respond to emails, and greet visitors professionally.
• Handle incoming and outgoing mail and package distribution.
• Maintain office calendars and phone lists.
• Maintain electronic and paper filing systems.
• Assist with office inventory and coordinate basic facility and office maintenance needs.
• Support accounts receivable activities, including maintaining customer account records and documentation.
• Assist with invoice processing and accounts payable documentation.
• Process received customer payments and prepare bank deposits.
• Maintain customer payment records and related financial documentation.
• Serve as a point of contact for internal administrative inquiries.
• Communicate professionally with employees, managers, vendors, and customers.
• Coordinate meetings, staff events, travel arrangements, and training sessions as needed.
• Assist with branch marketing materials, office signage, and promotional items as requested.
• Perform additional duties as assigned

Skills

Organizational skills

Attention to detail

Written and verbal communication

Discretion with confidential info

Time management

Customer-service mindset

Team collaboration

Tools

Microsoft Office

Excel

Outlook

Word

ERP/HRIS systems

Job description

QXO is North America’s largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. Visit QXO.com for more information.

What You'll Do

The Office Administrator supports the day-to-day operations of the branch by providing administrative and office support to employees, customers, and leadership. Responsibilities include managing office communications, maintaining records and filing systems, coordinating office resources, supporting basic accounting activities, and helping ensure a professional and efficient workplace. The ideal candidate is organized, dependable, detail-oriented, and committed to delivering excellent customer service.

Administrative & Office Operations

• Support daily office operations and provide administrative assistance to branch leadership and team members
• Maintain organized records, files, and documentation systems
• Order office supplies and support office resource management
• Answer and direct incoming phone calls, respond to emails, and greet visitors professionally.
• Handle incoming and outgoing mail and package distribution.
• Maintain office calendars and phone lists.
• Maintain electronic and paper filing systems.
• Assist with office inventory and coordinate basic facility and office maintenance needs.

Accounting & Financial Support

• Support accounts receivable activities, including maintaining customer account records and documentation
• Assist with invoice processing and accounts payable documentation
• Process received customer payments and prepare bank deposits.
• Maintain customer payment records and related financial documentation.

Communication & Team Support

• Serve as a point of contact for internal administrative inquiries
• Communicate professionally with employees, managers, vendors, and customers
• Coordinate meetings, staff events, travel arrangements, and training sessions as needed.
• Assist with branch marketing materials, office signage, and promotional items as requested.
• Perform additional duties as assigned

What You'll Bring

• Strong organizational and multitasking abilities
• Excellent attention to detail and commitment to accuracy
• Strong written and verbal communication skills
• Ability to manage confidential information with discretion and professionalism
• Strong time-management and follow-through skills
• Customer-service mindset and collaborative approach
• Experience in administrative support, office management, accounting support, payroll support, or human resources administration
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
• Experience working with accounting, payroll, ERP, or HRIS systems
• Experience in construction, distribution, manufacturing, retail, or branch operations environments preferred
• Primarily office-based work environment
• Frequent use of computers, office equipment, and business software systems
• Ability to sit, stand, and move throughout the office as needed
• Regular interaction with employees, customers, vendors, and management
• May require occasional extended hours based on business needs and payroll deadlines

What You'll Earn

• Health Care Benefits
• Paid Time Off

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer.

We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation

Salary Range

• USD $25.00 - USD $30.00 /Hr.