Office Administrator

Stantec Consulting International Ltd.; Anchorage (AK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Paid holidays

Paid time off

Wellness program

Job summary

Stantec Consulting International Ltd. seeks an Anchorage Office Administrator to be the first impression and backbone of the local office. You will handle front-desk duties, client reception, document management, and basic IT coordination to keep operations smooth.

The role requires strong communication, organization, and teamwork. You’ll support project managers, maintain records, manage office supplies and budgets, and ensure a welcoming, safe workplace during standard hours.

Qualifications

• Five+ years of experience in a professional office environment with a high school diploma or equivalent.
• Proficiency with MS Office Suite and collaboration tools (Teams, Outlook, Word, Excel, SharePoint).
• Strong communication, organization, and customer service skills.

Responsibilities

• Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage.
• Greet visitors, answer calls, and provide a professional, welcoming environment for clients in Anchorage.
• Support onboarding/off-boarding of employees and liaise with IT for on-site support.
• Maintain physical and electronic records, manage mail, and ensure posters and calendars are up to date.
• Monitor office budget and expenses, and help develop office policies and engagement activities.

Skills

MS Office Suite

Teamwork

Communication skills

Organizational skills

Multi-tasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Teams

Outlook

Word

Excel

SharePoint

Job description

Your Opportunity

As our Anchorage Office Administrator, you will take on a vital supporting role of being the first impression and representation of our company!

The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.

This position is in Stantec’s Anchorage office, with defined hours of 8:00 am – 5:00 pm Monday through Friday.

Your Key Responsibilities

• Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc.
• Customer service support such as serving as the key point of contact for the Anchorage office, greeting visitors and clients ensuring a professional and welcoming environment, answering direct phone calls (providing information, taking messages, redirecting calls), etc.
• Support internal staff with errands for project managers and marketing.
• Support onboarding and off-boarding employees.
• Act as liaison with the IT department to provide physical on-site IT support.
• Management of physical and electronic records.
• Basic administrative skills: faxing, copying, scanning, and filing.
• Communicate with the landlord and third-party vendors for any building needs and repairs that arise.
• Handle incoming and outgoing mail including sorting and distributing documents.
• Keep any required employment-related posters posted in public areas and in good condition.
• Maintain recognition calendar (birthdays and anniversaries).
• Office HR information distribution.
• Office budget - check every month what line items have been billed by others. Maintain and manage expenditures for the office.
• Support the development and implementation of office policies and procedures.
• Assist in the planning of in-house or off-site office culture and engagement activities, such as all staff meetings, team-building events, holiday parties etc.
• Kitchen/breakroom maintenance: inspect the coffee bar and dishwasher. Order and restock any necessary items. Clean up coffee pots, kitchen at the end of day.
• Be available throughout business hours for assistance needed by staff.

Your Capabilities and Credentials

• Excellent written and spoken communication skills.
• Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
• Organization skills and ability to perform detail-oriented work are required.
• Ability to work independently and with others.
• Ability to multi-task and work in a fast-paced environment.
• Commitment to safety and Stantec safety protocols and standards.
• Possess a valid driver's license with a clean driving record.

Education and Experience

• Five (5) years’ experience in a professional office environment with a high school diploma or an equivalent combination of education and related experience.
• Professional experience in A/E industry preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death &ddu; insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.