Office Administrator

24 Seven Talent; Aliso Viejo (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

A dynamic business coaching firm is seeking an Office Administrator to support daily operations. This role requires a proactive individual skilled in client engagement and back-office functions. With initial remote work transitioning to a hybrid schedule, there is considerable growth potential as part of a growing team.

Qualifications

• Strong verbal and written communication skills; comfortable speaking with clients.
• Highly organized, detail-oriented with an entrepreneurial mindset.
• Aptitude for a startup environment with evolving responsibilities.

Responsibilities

• Provide comprehensive administrative and operational support.
• Manage CRM systems for client activity and communications.
• Coordinate scheduling of coaching sessions and client meetings.

Skills

Communication

Organization

Detail-oriented

Proactivity

CRM proficiency

Education

2+ years of administrative or back-office support experience

Experience in coaching or consulting preferred

Tools

CRM tools (e.g., HubSpot, Salesforce)

Job description

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Job Description

We are seeking a proactive and detail-oriented

• This is a contract-to-hire freelance position with growth potential.
• The role begins at approximately two days per week with the opportunity to expand into a full-time position.
• The position is remote initially but will transition to a hybrid schedule based in Orange County, CA.
  
  

Job Description

We are seeking a proactive and detail-oriented Office Administrator to support the daily operations of a dynamic business coaching firm. As an integral part of a growing team, you will work closely with the Owner to manage back-office functions, client communications, scheduling, and CRM tasks. This is an excellent opportunity for someone who enjoys building systems, engaging with clients, and contributing to the growth of a new business. The role offers the potential for increased responsibility and future advancement.

• This is a contract-to-hire freelance position with growth potential.
• The role begins at approximately two days per week with the opportunity to expand into a full-time position.
• The position is remote initially but will transition to a hybrid schedule based in Orange County, CA.
  
  

Key Responsibilities

• Provide comprehensive administrative and operational support to the Owner
• Manage CRM systems to track client activity, follow-ups, and communications
• Coordinate scheduling of coaching sessions, client meetings, and events
• Communicate professionally with clients via email and phone
• Assist with business development follow-ups, data entry, and light reporting
• Support marketing initiatives such as email campaigns and basic social media outreach
• Help develop and document processes and systems as the business grows
• Be adaptable and hands-on with various needs as they arise in a scaling environment
  
  

Qualifications

• 2+ years of administrative or back-office support experience
• Experience in coaching, consulting, or financial services industries preferred
• Strong verbal and written communication skills; comfortable speaking with clients
• Proficient with CRM tools (e.g., HubSpot, Salesforce, or similar)
• Highly organized, detail-oriented, and proactive with an entrepreneurial mindset
• Able to thrive in a startup/small business environment with evolving responsibilities
• Positive attitude, outgoing personality, and self-motivated work ethic
• Able to work independently and take initiative on projects

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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