OFFICE ADMINISTRATIVE COORDINATOR (FULL TIME)

Esfm-; Atlanta (GA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Health and Wellness Programs

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA's ESFM division in Atlanta seeks a full-time Office Administrative Coordinator to support daily operations at 3400 Overton Park Dr. The role includes clerical tasks, meeting coordination, and basic bookkeeping, with a Monday–Friday schedule 7:30 am–4:30 pm.

Qualifications include at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Hospitality and catering experience are preferred and welcomed in a dynamic foodservice environment.

Qualifications

• 2 years of administrative and Microsoft Office experience; hospitality and catering preferred.

Responsibilities

• Prepare conference rooms and catering setup for daily meetings and events.
• Coordinate catering orders and beverages for meetings.
• Manage calendars, schedules, and office correspondence.
• Answer phones, route calls, and run errands.

Skills

Administrative experience

Tools

Microsoft Office

Job description

OFFICE ADMINISTRATIVE COORDINATOR (FULL TIME)

• We have an opening for a full time OFFICE ADMINISTRATIVE COORDINATOR position.
• Location: 3400 Overton Park Drive, 6th Floor, Atlanta, GA 30339 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday, 7:30 am - 4:30 pm. More details upon interview.
• Requirement:2 years of administrative and Microsoft Office (Excel, Outlook, Word) experience; hospitality and catering preferred.
• Pay Range: $22.00per hour to $23.00per hour

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.

Essential Duties and Responsibilities:

• Meeting & Conference Room Setup: Prepare conference rooms and meeting spaces for daily meetings, catered lunches, and occasional larger board meetings. This includes setting up food displays, chafing dishes, warming equipment, serving utensils, plates, napkins, silverware, and beverages.
• Catering Coordination: Receive and organize incoming catering orders from DoorDash and other food delivery services, making sure everything is properly presented and ready before meetings begin.
• Beverage & Refreshment Service: Set up and replenish coffee, water, sodas, and other refreshments for meetings and conference rooms, while maintaining clean and organized beverage stations.
• Conference Room Scheduling & Support: Utilize Condeco scheduling software to review meeting reservations, coordinate hospitality requests, and ensure conference rooms and breakout spaces are prepared according to the needs of each meeting.
• Breakdown, Cleaning & Organization: Break down catering setups following meetings, return equipment and supplies to their designated storage areas, clean coffee pots and serving equipment, and maintain a neat, organized kitchen and hospitality storage area.
• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Reviews files, records and other documents to obtain information to respond to requests.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at ESFM are offered many fantastic benefits.

Full-time and part-time positions offerthe following benefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offerthe following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.