Office Administrative Coordinator

American-Equipment; Omaha (NE); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401K matching

Vacation time

Tuition reimbursement

Paid time off

Disability insurance

Job summary

American Equipment Holdings is seeking an Office Administrative Coordinator to support the service team in Omaha, NE. The role emphasizes clerical duties, data entry, and customer communications in a busy office environment.

The candidate should have strong MS Office skills, be able to process purchase orders, and contribute to a collaborative team focused on reliable service and growth.

Qualifications

• Minimum intermediate skills in common office software including Microsoft Office, Outlook, Adobe, Excel & Word.
• Experience with purchase order processing is preferred.

Responsibilities

• Answer main phone line.
• Process Inspection & Service Reports.
• Purchase orders.
• Computer based file sorting, creation, monitoring.
• Data entry.
• Mailing/ small item shipping.
• Answer customer telephone calls.

Skills

Verbal communication

Interpersonal skills

Administrative procedures

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Job description

American Equipment Holdings, is one of the leading overhead crane solutions providers in the United States. Over the years, our ability to grow and set ourselves apart from the competition is the result of a tried and true philosophy – take care of our customers and take care of our people.

We also believe that our people matter, which is why we are committed to providing our team members with competitive wages, attractive benefit offerings, and abundant training offerings. As one of the fastest growing companies in our industry, new opportunities are regularly available that enable our team members to develop, grow, and pursue their career passions.

Office Administrative Coordinator to offer support to our service team at our Omaha, NE location.

Position Summary

The successful candidate will have a minimum intermediate level of skills in common office software including - Microsoft office, Outlook, Adobe, Excel & Word. Ideally the candidate will have prior experience with purchase order processing. We are looking for a team player interested in contributing to the success of an expanding organization.

Responsibilities

• Answering main phone line.
• Processing of Inspection & Service Reports.
• Purchase orders.
• Computer based file sorting, creation, monitoring.
• Data entry.
• Mailing/ small item shipping.
• Answer customer telephone calls.

Required Skills/Abilities

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Education and Experience

• High school diploma or equivalent required.

Work Environment

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.

Work Schedule:

• 8 hour shift
• Monday to Friday, 8:30am - 5pm.

Experience:

• Office Administration: 1 year (Preferred)

Work Environment, Position Type and Expected Hours of Work:

• Office environment- sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

What we offer:

We offer competitive compensation and benefits package, including health insurance, retirement plans, and paid time off.

• Cigna Health Insurance (Kaiser in CA)
• FSA & HSA healthcare employer contribution
• Critical Illness, Accidental, and Hospital Indemnity Plans
• Dental and Vision Plans
• Company paid STD & LTD Disability Insurance
• Educational and Tuition Reimbursement
• Maternity (12-wks) and Paternity leave
• Employee Assistance Program
• Basic & Voluntary Life AD&D
• 4% 401K Employer Match, with 6% of your Contribution
• Vacation Time Off and front loaded Sick Time
• Company provided PPE
• Discounts on products and services
• Opportunities to network and connect

American Equipment Holdings is an organization of leading overhead crane and hoist, industrial weighing, and below-the-hook service providers in the United States. Together, our companies provide comprehensive solutions for everything related to customers’ overhead crane and hoist, rigging, and weighing and measurement needs, including OSHA mandated inspections, preventative maintenance and repair field services, parts, engineering, ISO certified fabrication, new and replacement equipment, automated systems, system modernizations and training. American Equipment Holdings is one the largest and fastest growing companies in our space with more than 800 dedicated team members that serve thousands of customers throughout the United States.

Our Commitment to Inclusion & Belonging:

At American Equipment Holdings, we are dedicated to engaging with the widest possible range of talent. We believe that diverse perspectives drive innovation and engagement, enabling us to attract creative individuals and develop exceptional products, services, and solutions. We encourage all qualified candidates to apply. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Proof of right to lawfully work in the United States required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.