Office Administrative Assistant -25-72665

cyberThink Inc; Plano (TX); On-site; Full time

Job summary

A leading telecommunications company is seeking an Administrative Assistant in Plano, TX. The ideal candidate will support various administrative functions, including device tracking and preparation of reports. Applicants should have a high school education with specialized training and 3-5 years of relevant experience.

Qualifications

• 3-5 years of experience in an administrative position.
• Specialized training in administrative and office services.
• Experience with research and preparing communications.

Responsibilities

• Ship devices, ensure all documents are included.
• Maintain tracking sheets for all projects.
• Prepare expense reports and coordinate schedules.

Skills

Executive secretarial skills

Office administration

Communication

Research

Presentation development

Education

High school education plus specialized training

Some college courses in business administration

Tools

Word processing software

Spreadsheet software

Graphic arts software

Job description

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This range is provided by cyberThink Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $27.00/hr

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• Ship devices for all various stages of projects (Pre-P1, P1, FIT) etc… including replacement devices. Ensure all documents, commercial invoice, SED’s and lithium battery documents are included. Track all devices during transit using UPS, UPS Express Critical (pink bag) and DHL. Collect confirmations via email once devices are hand carried to Dish.

• Maintain Dish, Strategic Accounts and SEA tracking sheets for all projects.

• Update and maintain UPS address book and Outlook distribution lists.

• Deliver devices to Dish locations based upon urgency including SU submissions.

• Prepare SU packet for delivery (labels and confirmation).

• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.

• Prepares expense reports, makes travel and accommodation arrangements or team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.

• Assists Executive Admin with various needs. Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc

• Updates and/or maintains various tracking spreadsheets, databases, and/or other office software records for the unit (e.g. time sheets, organization charts, schedules, and presentations).

• May assist in preparing all levels of reports, compiles data into comprehensible format, and provides information for the department’s effective customer, internal, and company communications.

Background/Experience to qualify for this position, the following minimal background and skill levels are required:

• A high school education plus specialized executive secretarial training or some college courses in business administration or a related field, or equivalent work experience in executive office administration, executive services, and applied secretarial skills and practices.

• Specialized training in administrative, office services, and secretarial skills and practices.

• A minimum of 3-5 years’ experience in an administrative/office support position.

• Experience researching information and preparing communications.

• Experience developing presentations using a variety of PC applications, including word processing, spreadsheet, and graphic arts software.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Telecommunications

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