Office Administrative Assistant

Career Group; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

A private family office is seeking a reliable, detail-oriented Office Assistant to support daily operations in a fast-paced environment. The role includes maintaining office organization, managing documents, and assisting with calendar management. Ideal candidates will have strong organizational skills and prior experience in an administrative role.

Qualifications

• Prior experience in an administrative or assistant role preferred.
• High level of discretion and confidentiality.
• Self-motivated and comfortable in a team-oriented environment.

Responsibilities

• Maintain office organization, supplies, and cleanliness.
• Support document management, scanning, and filing.
• Coordinate incoming and outgoing mail and deliveries.

Skills

Organizational skills

Communication

Detail-oriented

Dependability

Tools

Microsoft Office Suite

Job description

Our client, a well-established private family office, currently seeking a reliable, detail-oriented, and proactive Office Assistant to support the daily operations of our office. This is an excellent opportunity for someone who thrives in a discreet, fast-paced, and highly organized environment.

This role reports to the Midtown East office location Monday – Friday.

Base salary range: $70-85k DOE

Key Responsibilities

• Maintain office organization, supplies, and cleanliness
• Support document management, scanning, and filing (both digital and physical)
• Coordinate incoming and outgoing mail and deliveries
• Liaise with vendors, service providers, and external contacts professionally
• Assist with calendar management and meeting preparation
• Support special projects, research tasks, and ad-hoc requests as needed

Qualifications & Skills

• Prior experience in an administrative or assistant role preferred
• Excellent organizational and time-management skills
• Strong written and verbal communication
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Self-motivated, dependable, and detail-oriented
• Comfortable working in a small, team-oriented environment

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Executive Offices

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