Office Administrative Assistant

Zufall Health; Illinois; Remote; USD 10,000 - 60,000; Part time

Job summary

A leading health center is seeking a detail-oriented Part-Time Office Administrative Assistant to support daily operations. The ideal candidate will thrive in a fast-paced environment, ensuring a welcoming space for staff and patients. This role encompasses various administrative duties, emphasizing communication, organization, and efficiency while supporting underserved communities.

Benefits

Opportunity for career growth

Diverse and inclusive environment

Qualifications

• Minimum 1–2 years of administrative experience, preferably in healthcare.
• Bilingual (English/Spanish) strongly preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Greet and assist visitors, patients, and staff.
• Answer calls and manage correspondence.
• Support scheduling of appointments.

Skills

Communication

Organizational Skills

Interpersonal Skills

Attention to Detail

Multitasking

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Microsoft Office

Job description

Job Title: Part-Time Office Administrative Assistant

Location: [Remote]

Department: Administration

Schedule: Part-Time (20–25 hours/week)

Organization: Zufall Health

About Zufall Health:

Zufall Health is a mission-driven, federally qualified health center (FQHC) committed to providing access to quality, affordable, and culturally competent health care to underserved communities across New Jersey. Our team is passionate about health equity and dedicated to serving patients with compassion, dignity, and excellence.

Position Summary:

Zufall Health is seeking a detail-oriented and highly organized Part-Time Office Administrative Assistant to support the daily operations of our healthcare office. This role is essential in ensuring a smooth, efficient, and welcoming environment for both staff and patients. The ideal candidate is proactive, dependable, and thrives in a fast-paced, team-oriented setting.

Key Responsibilities:

• Greet and assist visitors, patients, and staff in a professional and courteous manner
• Answer and direct phone calls, take messages, and manage general correspondence
• Support scheduling of appointments, meetings, and internal events
• Maintain and update office files, databases, and records (both electronic and paper)
• Assist with ordering office supplies and maintaining inventory
• Coordinate incoming and outgoing mail and deliveries
• Support administrative tasks such as copying, scanning, faxing, and data entry
• Assist with onboarding documentation and administrative support for new hires
• Collaborate with clinical and non-clinical staff to support site operations
• Uphold patient confidentiality and adhere to HIPAA regulations
• Perform other duties as assigned by the Office Manager or supervisor

Qualifications:

• High school diploma or GED required; associate degree or higher preferred
• Minimum 1–2 years of administrative or office experience, preferably in a healthcare setting
• Bilingual (English/Spanish) strongly preferred
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with electronic health records (EHR) systems
• Excellent communication, interpersonal, and organizational skills
• Strong attention to detail and ability to multitask
• Ability to work independently and as part of a team
• Commitment to the mission and values of Zufall Health

Why Join Zufall Health?

• Make a meaningful impact in the lives of underserved communities
• Work in a diverse and inclusive environment
• Be part of a passionate team that values respect, teamwork, and integrity
• Opportunity for career growth and development within a growing organization