Office Administrative Assistant

BBH USA; California (MO); Remote; USD 10,000 - 60,000; Part time

Job summary

BBH USA is seeking a dependable and detail-oriented Part-Time Office Administrative Assistant to support daily office functions in a remote capacity. The ideal candidate will have a flexible work schedule and strong organizational, communication, and interpersonal skills. This role is vital for maintaining a high-performing office environment, providing support across various teams.

Benefits

Flexible part-time schedule

Inclusive, collaborative culture

Competitive hourly compensation

Qualifications

• High school diploma or equivalent; associate degree or administrative coursework preferred.
• 2+ years of administrative experience in a corporate, financial, or professional services environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Greet visitors, manage incoming calls, and handle general inquiries with professionalism.
• Assist in preparing and formatting documents, reports, and presentations.
• Organize and maintain digital and physical filing systems.

Skills

Communication

Organizational skills

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate degree or administrative coursework

Tools

Microsoft Office Suite

Job description

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Job Title: Part-Time Office Administrative Assistant

Location: (Remote) USA

Job Type: Part-Time (20–25 hours per week)

Department: Office Administration / Operations

About BBH USA

BBH (Brown Brothers Harriman) is a privately held financial services firm with a legacy of integrity, innovation, and client service dating back over 200 years. We offer comprehensive services in private banking, investment management, and investor services. Our culture is built on collaboration, excellence, and a deep commitment to our clients and communities. At BBH USA, we believe in the power of people to make a difference—starting with our own.

Position Summary

BBH USA is seeking a dependable and detail-oriented Part-Time Office Administrative Assistant to support daily office functions and assist various teams across the organization. This is an excellent opportunity for an organized and motivated professional to contribute to a high-performing office environment while maintaining a flexible work schedule.

Key Responsibilities

• Greet visitors, manage incoming calls, and handle general inquiries with professionalism and discretion
• Maintain office supplies, equipment, and common areas to ensure a tidy and efficient workspace
• Assist in preparing and formatting documents, reports, and presentations
• Manage internal scheduling, calendar coordination, and meeting logistics
• Handle incoming and outgoing mail and package distribution
• Support expense reporting and invoice tracking
• Organize and maintain digital and physical filing systems
• Assist with administrative support for team events, projects, or client meetings
• Collaborate with other administrative team members to ensure smooth operations

Required Qualifications

• High school diploma or equivalent; associate degree or administrative coursework preferred
• 2+ years of administrative experience in a corporate, financial, or professional services environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong communication, organizational, and interpersonal skills
• High level of professionalism, confidentiality, and attention to detail
• Ability to multitask, prioritize, and work both independently and as part of a team

Preferred Qualifications

• Experience in financial services or a regulated industry
• Familiarity with calendar management tools and office management systems
• Working knowledge of corporate expense systems (e.g., Concur)

Why Join BBH USA?

• Flexible part-time schedule that supports work-life balance
• Inclusive, collaborative culture rooted in excellence and respect
• Competitive hourly compensation
• Opportunity to work with a legacy firm focused on long-term success and personal development

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Accounting/Auditing, Administrative, and Analyst

• Industries

  Education Administration Programs and Government Administration

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