Office Administator

tastytrade; Chicago (IL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Performance Bonuses

Stock Purchase Options

401k Plan

20 Paid Vacation Days

10 Paid Sick Days

Pet Insurance

Wellness Programs

Charitable Donation Matching

Daily catered lunch

Shuttle to Metra

Job summary

tastytrade/IG North America is seeking an Office Administrator to oversee daily office operations, vendor relationships, and ensure a welcoming workplace. This role is essential to keeping the office running smoothly and supporting the team's day-to-day needs.

Based in Chicago, IL and working in person five days a week, you will manage coffee, catering, mail, access control, events, and office systems to keep our fast-paced office efficient and friendly.

Qualifications

• Detail-oriented and proactive in a fast-paced office.
• Experience with vendor management and facilities coordination.
• Ability to manage multiple priorities with strong communication.

Responsibilities

• Oversee daily office operations and vendor relationships.
• Manage mail, shipments, and office supplies; assist with lunch and coffee service.
• Coordinate access, guests, and building security procedures.
• Plan events and support board meetings and parking logistics.

Skills

Detail oriented

Proactive

Office coordination

Vendor management

Communication

Multitasking

Microsoft Outlook/Teams

Slack/Concur/CBRE Angus

Tools

CBRE Angus

Aravo

Concur

Slack

Outlook/Teams

Job description

Company Name: tastytrade/IG North America Role: Office Administrator Location: Chicago, IL (5 days in office)

We are seeking a detail-oriented and proactive Office Administrator to oversee daily office operations, manage vendor relationships, and ensure a welcoming and well-maintained workplace environment. This role is essential to keeping our office running smoothly and supporting our team's day-to-day needs.

What You’ll Do:

Daily Office Operations

• Perform opening duties including stocking snacks and beverages, brewing coffee, monitoring cold brew keg levels and creamers, replenishing cups and lids, managing dishwasher operations, and setting up lunch buffet service
• Execute closing duties by maintaining kitchen cleanliness, restocking supplies as needed, and preparing for the next business day
• Manage mail distribution twice daily and coordinate outgoing shipments via USPS, FedEx, and UPS
• Maintain organized and well-stocked office supply closet

Visitor & Access Management

• Register and manage all incoming guests through the Angus CBRE portal
• Greet visitors professionally and offer refreshments upon arrival
• Notify appropriate staff members of guest arrivals
• Maintain and update records of individuals banned from the building, communicating changes to security and building management
• Coordinate key card access through IT department and security, including activation of new badges for the 6th floor and deactivation for departing employees
• Update Building Badge Access Tracker and Leaver Checklist spreadsheets to track new badges and badge access removal
• Submit and manage building requests through the Angus CBRE system for janitorial and engineering needs
• Ensure all vendors have valid Certificates of Insurance (COI) and complete onboarding through the Aravo system
• Communicate appropriate building-related announcements to the DL IG NA mailing list and Slack/Teams channels when needed

Food Service Management

• Assist with or independently manage daily lunch delivery and setup (approximately 11 AM)
• Communicate dietary restriction-friendly menu options to relevant staff members
• Monitor lunch service throughout the day
• Complete lunch cleanup after 2 PM, including waste disposal, food storage, and dishwasher operation
• Order lunch for the office when needed
• Place weekly orders for coffee (Big Shoulders Nitro cold brew kegs and whole bean coffee)
• Coordinate weekly Instacart orders for Costco items
• Manage Canteen orders for snacks, drinks, and disposable serve ware
• Order office supplies through Amazon as needed

Special Projects & Events

• Assist with maintaining inventory of company swag
• Update and manage the Threadless/fan shop store for viewers
• Plan and execute company events and employee engagement initiatives as requested
• Assist with coordinating board meetings including security registration, room setup, catering arrangements (donuts/coffee and lunch), and booking car service through Black Car Transportation when required
• Assist with monthly corporate parking account and daily parking users account management through Metropolis and resolve parking issues on behalf of employees
• Occasionally respond to Executive Leadership/C-suite or their EA’s requests as needed

Who You Are:

• Comfortable being in office 5 days a week
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and tasks simultaneously
• Professional demeanor with strong interpersonal and communication skills
• Experience with vendor management and facilities coordination
• Comfortable working independently and as part of a team
• Flexibility to adapt to changing daily needs
• Proficiency in Microsoft Outlook/Teams, Concur and Slack
• Proficiency with office management systems and portals a plus (CBRE Angus, Aravo, etc.)

Company Perks + Benefits:

• Performance Bonuses
• Stock Purchase Options
• 401k Plan
• 20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)
• 10 Paid Sick Days
• Pet Insurance
• Wellness & Mental Health Programs
• Charitable Donation Matching
• Daily catered lunch when in the office
• Full kitchen with snacks and beverages
• Shuttle to/from Metra

Discretionary Performance Bonus:5-10% of base salary based on individual and company performance.

Salary Range:$50,000-$75,000

About IGNA + tasty
IG North America is home to tastytrade, tastylive, and tastyfx—a family of brands built to democratize trading and empower individual investors. Founded in Chicago by the creators of thinkorswim, acquired by London-based IG Group in 2021, we combine startup innovation with the backing of a FTSE 100 fintech operating across five continents serving over 1.3m customers and handling billions of dollars in transactions – built on scale, trust, and proof.

From our headquarters in Chicago's Fulton Market, our team builds award-winning trading platforms, produces live financial education content daily, and creates technology that makes complex markets accessible. tastyliveproviding content to educate our customers. tastyfx is the fastest-growing forex broker in the US.

We're a lean, collaborative team that values autonomy, pragmatism, and impact. Whether you're building technology, creating content, serving customers, or supporting operations, you'll work alongside people who are passionate about disrupting traditional finance and genuinely care about helping traders succeed. Our culture rewards initiative, embraces experimentation, and measures success by the value we create for our users. The bar is high – bring a curious and forward-thinking mindset and we'll give you the platform to define what comes next. Join us at IG|tasty – the future gets built here.

Location:Our office is in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars.
tastytrade | tastylive | tastyfx
1330 W Fulton Market, Chicago, IL 60607

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they have every single qualification. Our team is dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles!