Office - Accounts Payable Assc

Ben E. Keith; San Antonio (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Ben E. Keith Company is seeking an Accounts Payable associate to manage vendor invoices, prepare vouchers, and maintain AP files. You will verify pricing and quantity discrepancies, coordinate with the merchandise team, and ensure timely resolution of open items in a fast-paced distribution environment.

The role requires attention to detail, strong data-entry skills, and proficiency with MS Office and SAP/VIM. A high school diploma is required, with two years of AP experience preferred.

Qualifications

• Minimum two years of experience working in Accounts Payable or equivalent duties
• Wholesale foodservice distribution experience preferred
• Must be very detail oriented and highly organized
• Outstanding computer skills
• Accurate Data Entry Skills, alpha and numeric, 10 key by touch
• MS Office Suite, Excel, Basic Word
• Enterprise A/P software experience; SAP/VIM experience preferred
• Professional communication skills and excellent telephone etiquette
• Must be a self-starter, able to work in a fast-paced environment and schedule workload
• High School Graduate/GED

Responsibilities

• Code invoices to be paid for inventory purchased for resale
• Maintain accounts payable files
• Verify accuracy of work performed by other accounts payable associates by reviewing their posted voucher listings daily
• Voucher invoices received from vendors for product purchased for resale
• Identify and resolve discrepancies between pricing/quantities for items received and invoiced
• Work with merchandise department head on pricing discrepancies and/or operations on quantity discrepancies
• Follow up on all open items to ensure timely resolution
• Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process
• Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis
• Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support
• Maintain Accounts Payable files
• Other tasks and duties as occasionally required by the needs of the business and as requested by Controller

Skills

Detail oriented

Organized

Data entry

Communication skills

Computer skills

Education

High School Diploma or GED

Tools

MS Office Suite

Excel

Word

SAP/VIM experience

Job description

At Ben E. Keith Company, our legacy is strong-and our future is even stronger.

For more than a century, we've been leaders in fine food and premium beverage distribution, known for delivering excellence and building lasting partnerships. Today, our Food Division spans multiple states, and our Beverage Division brings top beverage brands to communities across Texas.

But what truly sets us apart is our commitment to people. We invest in our employees, empower growth, and create opportunities to make an impact-because when our people succeed, so do our customers and our business. Since 1906, that's been our promise.

Position Summary and Requirements:

Code invoices to be paid. The Accounts Payable associate position is responsible for accounts payable duties for inventory purchased for resale in the business. Maintain accounts payable files. Verify accuracy of work performed by other accounts payable associates by reviewing their work Posted Voucher listing on daily basis.

* Voucher invoices received from vendors for product purchased for resale.

* Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor.

* Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies.

* Follow up on all open items to ensure timely resolution.

* Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process.

* Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis.

* Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support.

* Maintain Accounts Payable files.

* Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.

Job Qualifications:

* Minimum two years of experience working in Accounts Payable or equivalent duties

* Wholesale foodservice distribution experience preferred

* Must be very detail oriented and highly organized

* Outstanding computer skills

* Accurate Data Entry Skills, alpha and numeric, 10 key by touch

* MS Office Suite, Excel, Basic Word

* Enterprise A/P software experience; SAP/VIM experience preferred

* Professional communication skills and excellent telephone etiquette

* Must be a self-starter, able to work in a fast-paced environment and schedule workload

* High School Graduate/GED

We offer employees the opportunity to make a meaningful impact in collaborative, results-driven environments supported by competitive benefits, including:

• Medical, Dental, Vision & Life Insurance


• 401(k) with Company Match + 100% Company-Paid Profit Sharing


• Paid Time Off & Holidays


• Wellness, EAP & Educational Assistance

At Ben E. Keith, we value a diverse and inclusive workforce where different perspectives drive better decisions and innovation. We are an Equal Employment Opportunity and Affirmative Action employer and a VEVRAA Federal Contractor, considering all qualified applicants, including minorities, females, veterans, and individuals with disabilities.