Off Site Property Manager

Rural Communities Housing Development Corporation; Arcata (CA); On-site; USD 28,000 - 36,000; Part time

Job summary

Rural Communities Housing Development Corporation in Arcata, CA seeks an Off Site Property Manager to organize daily operations of the apartment complex and ensure compliance with government regulations. You will oversee applications, move-ins, unit turnover, and tenant services, coordinating with accounting and compliance staff.

The role involves frequent tenant interaction, site walks, training attendance, and preparing weekly/monthly reports while maintaining accurate tenant records and

Qualifications

• Strong writing and math skills required for accurate record keeping.
• Highly organized with the ability to work without supervision.
• Basic bookkeeping experience is helpful but not required.

Responsibilities

• Manage day-to-day operations of the apartment complex and ensure regulatory compliance.
• Review applications, maintain waiting lists, show units, and process move-ins.
• Coordinate tenant services and conduct annual re-certifications and reports.
• Ensure timely turnover of vacant units and monitor vendor performance.
• Maintain tenant history, issue notices, and support audits and inspections.
• Provide community information and assist with social programs.

Skills

Good writing

Math skills

Well organized

Independent work

Budgeting basics

Education

USDA Rural Development Manager Certification (within 6 months)

Tools

Microsoft Office

Excel

Word

Job description

Off Site Property Manager

Rural Communities Housing Development Corporation Arcata, California, United States

About this position

MISSION STATEMENT

To provide decent and affordable housing to low- and moderate-income persons.

VISION STATEMENT

RCHDC is committed to being an industry leader of Rural Northern California in providing low- and moderate-income housing. RCHDC continually strives to be a strong, dynamic, and flexible organization; effective at achieving its mission through its efforts and partnerships, both public and private.

About the role

• RCHDC is looking for an Off Site Property Manager who will organize and administer the day-to-day operations of the apartment complex, verify and process information required complying with government regulations. To enforce rules of occupancy in accordance with corporation policy, government regulations, and the project's Management Plan. To coordinate the offering of tenant services that address issues such as life skills, medical needs, employment assistance, and academic support to help build and sustain healthy communities and advance the overall quality of life.
• Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
• Follow RCHDC’s procedure for processing eligible applicants within the program guidelines attached to the property (i.e. TCAC, HOME, HUD, and USDA.)
• Works diligently to ensure that all new move-in files are complete and orderly.
• Attends training as needed and recommended by RCHDC. These trainings may require overnight stays out of town.
• Walks property at least twice per day (once in the morning and once in the evening) to assure tenants of management presence and to monitor the overall appearance of the property.
• Attends regular in-house training and informational meetings offered by RCHDC.
• Ensures that vacant units are "turned" in the fastest possible time by monitoring timeliness of vendors and maintenance staff; walks vacant unit daily to monitor progress of turn.
• Distributes rent bills, collects rent and security deposits for submittal to the accounting department; works with accounting staff to facilitate smooth accounting procedures.
• Completes lease forms, outlines conditions and terms of occupancy with new tenant and completes relevant paperwork.
• Instructs tenants in emergency procedures, appliance use, and property rules.
• Performs annual re-certification of tenants, completes required weekly reports, monthly reports, and quarterly reports as needed.
• Cooperates with compliance staff in submitting requested information for audits, inspections and annual reports for lenders and regulatory agencies.
• Investigates tenant complaints and resolves tenant issues, prepares written incident reports, prepares and serves tenant warning notices, 3-Day notices, 10-Day notices, and 30-Day notices, appears in eviction proceedings, and maintains tenant history logs.
• Shows vacant units and applies approved marketing strategies to reduce vacancy loss.
• Conducts annual unit inspections, walk through of vacated units assessing any damage, cost of repairs, and arrange turnover repairs. Prepares security deposit refund statements and submits to accounting department for disbursement in accordance with lease provisions.
• May need to act as a repair person in an emergency.
• Provide local information of available nearby schools, shopping malls, recreational facilities, and public transportation.
• Oversees, coordinates, and maintains calendar of events and users for multi-purpose room and computer room use where applicable.
• Perform social programs duties by coordinating community events such as guest speakers, potlucks, money management/financial literacy education classes, and Neighborhood Watch Programs.
• Perform community service duties by assessing the community needs for the property and creating a service plan to implement programs based upon these needs. Establish collaborations with service providers, referring tenants to available service programs, resources, and agencies.
• Other duties as assigned.

What you'll do

• Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
• Follow RCHDC’s procedure for processing eligible applicants within the program guidelines attached to the property (i.e. TCAC, HOME, HUD, and USDA.)
• Works diligently to ensure that all new move-in files are complete and orderly.
• Attends training as needed and recommended by RCHDC. These trainings may require overnight stays out of town.
• Walks property at least twice per day (once in the morning and once in the evening) to assure tenants of management presence and to monitor the overall appearance of the property.
• Attends regular in-house training and informational meetings offered by RCHDC.
• Ensures that vacant units are "turned" in the fastest possible time by monitoring timeliness of vendors and maintenance staff; walks vacant unit daily to monitor progress of turn.Distributes rent bills, collects rent and security deposits for submittal to the accounting department; works with accounting staff to facilitate smooth accounting procedures.
• Completes lease forms, outlines conditions and terms of occupancy with or new tenant and completes relevant paperwork.
• Instructs tenants in emergency procedures, appliance use, and property rules.
• Performs annual re-certification of tenants, completes required weekly reports, monthly reports, and quarterly reports as needed.
• Cooperates with compliance staff in submitting requested information for audits, inspections and annual reports for lenders and regulatory agencies.
• Investigates tenant complaints and resolves tenant issues, prepares written incident reports, prepares and serves tenant warning notices, 3-Day notices, 10-Day notices, and 30-Day notices, appears in eviction proceedings, and maintains tenant history logs.
• Shows vacant units and applies approved marketing strategies to reduce vacancy loss.
• Conducts annual unit inspections, walk through of vacated units assessing any damage, cost of repairs, and arrange turnover repairs. Prepares security deposit refund statements and submits to accounting department for disbursement in accordance with lease provisions.
• May need to act as a repair person in an emergency.
• Provide local information of available nearby schools, shopping malls, recreational facilities, and public transportation.
• Oversees, coordinates, and maintains calendar of events and users for multi-purpose room and computer room use where applicable.
• Perform social programs duties by coordinating community events such as guest speakers, potlucks, money management/financial literacy education classes, and Neighborhood Watch Programs.
• Perform community service duties by assessing the community needs for the property and creating a service plan to implement programs based upon these needs. Establish collaborations with service providers, referring tenants to available service programs, resources, and agencies.
• Other duties as assigned.

Qualifications

• Must have good writing, and math skills.
• Must be well organized and thorough.
• Must be able to work and make decisions without supervision.
• Bookkeeping experience helpful, but not required.
• Familiarity with landlord/tenant law helpful.
• Previous management experience preferred.
• Ability to work with and be sensitive to the needs of low-income persons.
• Obtain and maintain an USDA Rural Development Manager Certification within six months (cost covered by employer.)
• A working knowledge of Microsoft Office; proficient in Excel, Word, graphic software and facility with the Internet.
• Ability to organize work and priorities to meet deadlines.

Schedule

Monday through Friday, 30 hours per week

The pay range for this role is: 20 - 26 USD per hour(Arcata Bay)

Salary Information

$20 - $26Hourly Wage