OE Payroll/Onboarding Specialist

Elmington; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Elmington, a privately owned real estate investment and development firm based in Nashville, is seeking a Payroll/Onboarding Specialist. You will manage the onboarding process to convert candidates into new hires and handle payroll tasks with precision and discretion.

Responsibilities include processing biweekly/semi-monthly payroll, verifying time records, maintaining HRIS data, and ensuring compliance with payroll laws. Strong Excel skills and knowledge of payroll regulations are essential.

Qualifications

• 3+ years of payroll processing experience.
• Experience with Paycor preferred, but other HR/payroll systems are required.
• Strong knowledge of payroll laws and regulations (FLSA, wage and hour, tax rules).
• Excellent Excel skills for payroll processing, data management and reporting.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and customer service abilities.
• Ability to maintain confidential and sensitive information.

Responsibilities

• Coordinate onboarding to move candidates to new hires.
• Verify I-9 documentation.
• Maintain employee information in the HRIS with accuracy.
• Learn HRIS and HR processes to support payroll.
• Process biweekly or semi-monthly payroll for all employees.
• Review, verify, and reconcile timesheets and attendance records.
• Maintain payroll records and update compensation changes.
• Calculate wages, overtime, bonuses, commissions per policy and law.
• Process deductions such as taxes, benefits, garnishments, retirement contributions.
• Ensure compliance with federal, state, and local payroll laws.
• Generate payroll reports for HR, Finance, leadership as needed.
• Respond to payroll inquiries and resolve discrepancies.
• Coordinate with HR on status changes and benefits deductions.

Skills

Payroll processing

Onboarding

Confidentiality

Attention to detail

Excel

Communication skills

Payroll regulations

Tools

Paycor

Paycom

ADP

Workday

UKG

HRIS/payroll systems

Job description

Elmington is a privately owned real estate investment and development firm based in Nashville, TN. Since 2010, we have focused on delivering extraordinary results, recruiting the best talent, and paving our own path. Elmington has completed over $4 billion in real estate transactions and is among the largest privately held real estate companies in the southeast, with properties in over 29 states and over 40,000 units.

POSITION SUMMARY:

The Payroll/Onboarding Specialist is responsible for ensuring accurate and timely processing of employee onboarding and employee payroll. This role manages all day-to-day onboarding tasks to move the employee from a candidate to a new hire, payroll-related tasks, including timesheet review, wage calculations, deductions, compliance, and reporting. The position requires strong attention to detail, a high level of confidentiality, and deep knowledge of payroll regulations and systems.

Key Responsibilities- Job Duties

The list below is not an exhaustive list of all duties and responsibilities. This list is meant to provide an overview of key responsibilities and job duties.

• Coordinate with the job candidate to move them through the onboarding process to become a new hire
• Verify I-9
• Maintain with accuracy employee information within the HRIS
• Gain and retain knowledge of the HRIS and HR processes
• Process biweekly or semi-monthly payroll for all employees with accuracy and timeliness
• Review, verify, and reconcile timesheets, attendance records, and approved hours
• Maintain payroll records and employee data, including changes in compensation
• Calculate wages, overtime, bonuses, commissions and other earnings according to policy and legal requirements
• Process deductions such as taxes, benefits, garnishments, and retirement contributions
• Ensure compliance with federal, state, and local payroll laws and regulations
• Generate payroll reports for HR, Finance, and leadership as needed
• Respond to employee payroll inquiries and resolve discrepancies
• Coordinate with HR to ensure accuracy of employee status changes and benefits deductions

QUALIFICATIONS:

Education & Experience

• 3+ years of payroll processing experience
• Experience with Paycor preferred, but experience with other comparable HR/payroll systems such as Paycom, ADP, Workday, UKG, or other similar systems required
• Strong knowledge of payroll laws and regulations (FLSA, wage and hour laws, tax rules)
• Excellent Excel skills required for payroll processing, data management, and reporting
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Excellent communication and customer service abilities
• Ability to maintain confidential and sensitive information
• Proficiency in Microsoft Excel and HRIS/payroll systems

The OneElmington Experience

We're creating a different kind of company at OneElmington. We promise we will never be ordinary, which we hope you can see by this job description. There will be many days you simply aren't comfortable. You will be pushed to accomplish more than you ever thought possible. You will be challenged by your team leader and your peers to achieve more and to find better ways. With that said, we know OneElmington is not for everyone. BUT, if you believe in yourself, enjoy a challenge and appreciate working with exceptional people, then OneElmington could very well be the last company you ever work for.

OneElmington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. OneElmington makes hiring decisions based solely on qualifications, merit, and business needs at the time.