Ocean Operations Senior Agent

NX GROUP (NIPPON EXPRESS GROUP); Sharon Hill (Delaware County); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision

401k with company match

Flexible Spending Accounts

Long/short term disability

Commuter benefits

Generous vacation

Job summary

Nippon Express USA, Philadelphia Branch, is seeking an Ocean Operations Senior Operations Agent in Sharon Hill, PA. The role focuses on coordinating ocean shipments, preparing export/import documents, and ensuring accurate invoicing and data entry.

The ideal candidate has 2+ years in ocean freight forwarding, familiarity with B/L and INCO terms, and strong communication and organizational skills. The position reports to the Philadelphia Ocean Department Manager and involves coordinating with

Qualifications

• 2+ years in ocean freight forwarding (preferred).
• Experience with FCL/LCL ocean cargo documentation (preferred).
• Experience with steamship lines' Bill of Lading and INCO terms (preferred).
• Experience with Ocean accounting (preferred).
• Strong PC skills: MS Word, Excel, Outlook, SharePoint; AS400 knowledge.

Responsibilities

• Identify, organize and coordinate customer shipping requirements.
• Prepare ocean export invoices and import documents for distribution to Brokers.
• Prepare invoices and entry in AS400; manage shipment documentation.
• Coordinate pickup and delivery orders with steamship lines, trucking, rail, and warehouse.
• Provide rates to customers and interact with internal departments to service clients.
• Account management, shipment tracking and reporting.

Skills

Customer service

Communication

Organizational skills

Teamwork

Multitasking

Education

High school diploma or GED

Tools

AS400

MS Word

MS Excel

MS Outlook

MS SharePoint

Job description

Overview

Nippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.

Nippon Express U.S.A., Inc. ("NEU") was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Salary Pay Range

Min $20.00 Hourly
Max $25.00 Hourly
This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Responsibilities

Position Description

Our Philadelphia Branch in Sharon Hill, PA has an excellent opportunity for an Ocean Operations Senior Operations Agent.

Skills

We are looking for a dedicated team player for the ocean cargo department. The ideal candidate would have two or more years of work experience in ocean freight forwarding, but we are willing train a candidate with excellent communication, organizational, and customer service skills. Very good interpersonal skills, a positive, professional demeanor, attention to detail, and the ability to multi-task and handle quickly changing priorities are essential for success. The position will report to the Manager of the Philadelphia Ocean Department. Duties include but are not limited to the following:

• Identify, organize and coordinate customer shipping requirements.
• Accurately and efficiently prepare documents for ocean export shipments; and import documents for distribution to Brokerage Operations and/or customers’ Brokers.
• Accurately and timely prepare invoices; and all required AS-400 database entries.
• Effectively coordinate pickup and delivery orders with steamship, trucking, rail, and warehouse companies.
• Provide professional, timely, and high-quality customer service through daily communication with customer via phone and email.
• Communicate effectively with internal departments, other regional branches and offices, and all external contacts; Interact professionally with co-workers and others at all times.
• Effectively interface and consult with the Customs Brokerage Department to obtain technical guidance for regulatory compliance purposes as required by agencies including the EAR and U.S. Customs.
• Provide rates to internal and external customers, direct contact with customer.
• Perform specific and assigned operations and administrative tasks to provide high quality customer service while meeting the Company’s goals.
• Account management, shipment coordination and tracking, and reporting.

Qualifications

• High school graduate or GED, or equivalency certificate, or significant relevant or appropriate working experience.
• 2+ years’ freight-forwarding industry experience in ocean cargo operations preferred, but not mandatory
• Experience in FCL / LCL Ocean Cargo logistics and documentation preferred, but not mandatory
• Experience with steamship lines' Bill of Lading and INCO terms preferred, but not mandatory
• Experience with Ocean accounting preferred, but not mandatory
• Strong PC skills – MS Word, MS Excel, MS Outlook, MS SharePoint, AS400 knowledge
• Strong interpersonal, verbal and written communications, customer service and teamwork skills, with professional, positive, and motivated demeanor
• Commitment to the appropriate sense of urgency to complete assignments with accuracy and efficiency
• Strong organizational skills with superior attention to details and follow-up
• Able to multitask and effectively handle changing priorities under pressure
• Ability to understand, develop and maintain multi-cultural relationships.
• Patience – able to deal with complex processes that may involve multiple levels of approval
• Must be available to work flexible scheduled hours and days depending upon customer demands.
• Satisfactory Performance Review history

Work Environment

(With or without accommodations) This position requires physical demands to include but not limited to standing, walking, sitting, bending, twisting, reaching, lifting, pushing, climbing, pulling and carrying of heavy objects repeatedly.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express Offers a Generous Employee Benefits Package Including

• Medical, Dental, and Vision beginning the 1 st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.