Occupancy Planner, Portfolio

JLL; United States; Remote; USD 31,000 - 47,000; Full time

Job summary

JLL is seeking an Senior Occupancy Planner to provide strategic occupancy planning for our client's regional portfolio. The role focuses on developing scenarios, managing space supply and demand, and guiding moves and site strategies within a dedicated region.

You'll work with Corporate Real Estate, finance, and project teams to align planning with guidelines, maximize space efficiency, and support senior leadership in decision-making. This remote role is based in Warsaw, Poland.

Qualifications

• Strategic occupancy planning expertise.
• Ability to interpret space supply and demand data.
• Experience gathering headcount forecasts from multiple sources.
• Strong collaboration with cross-functional teams.

Responsibilities

• Develop occupancy plans and scenarios to optimize space use.
• Coordinate sequencing of group and individual moves; drive site-planning strategies.
• Ensure compliance with corporate space policies and client requirements.
• Present findings and updates to senior leadership and occupancy teams.

Skills

occupancy planning

data analysis

stakeholder management

space forecasting

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

AsSeniorOccupancy Planner, you will be responsible forproviding strategicoccupancy planning expertise, leveraginga deep understanding ofourclient’s spacesupplyanddemandto develop scenario and occupancy plans for our client’s portfolio in a designated region.

Fostering relationships

You’llfoster critical relationships between various individuals and organizations, including:

• Corporate Real Estate to review and resolve planning forecast requirements,concerns,and issues,


• Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies betweentheirnumbers and those collected at the group level,


• Corporate Finance group to gather top-down headcount and growth projections,


• Project management to review planning strategies that drive construction projects and supporttheimplementation of these projects,


• Move coordination and facility management teams to review and approve moves, develop migrationplans,and conduct facility audits, and


• Other members of the occupancy planning team to ensure the development of portfolio strategy plans across separate locations.

Drivingoptimaloccupancy planning solutions

Your primary focus areas for this role will bemanagingthe development of occupancy plans, sequencing group-level and individual moves, and resolving planning issuesidentifiedduring client planning sessions. You will ensure the alignment of planning with corporate guidelines and that all scenarios maximize the use of space. You will recommend, educate, and enforce space policies/standards,procedures,and protocols, notify the client of customer-requested exceptions, and, as necessary,assistin developing site-specific Planning Strategies with Senior Leadership. You will be a Subject Matter Expert in the client’s workplace program and in using data to drive solutions that increase productivity. You will be a leader in the Occupancy Planning andaccountteam, modelling superior client relationship management and strategic thinking.

Reporting

One of your major requirements will be to get familiar with space utilization methods and the presentation of utilization data.Interacting with organizational leadership, you will identify space requirements and prepare and update project status reports on actual versus projected seat demand at the building level. In addition, you will report on current supply and capacity, forecast inventory changes as required, and work with the client to reconcile any discrepancies from top-down projections.

Location:

Remote –Warsaw, POL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’repursuing.

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