Occupancy Planner – Lab Project Planning

Jones Lang LaSalle Incorporated; San Jose (CA); On-site; USD 87,000 - 160,000; Full time

Job summary

Jones Lang LaSalle Incorporated in San Jose, CA is seeking an experienced Occupancy Planner for Lab Project Planning to manage end-to-end planning for large-scale lab spaces across AMER campuses. You will consolidate data, develop FROM/TO scenarios, and coordinate with client teams to minimize disruption while meeting technical requirements.

The role requires strong data management, stakeholder coordination, and collaboration with MEP engineers to validate power and infrastructure.

Qualifications

• Bachelor's degree in Architecture, Interior Design, or related field with 8–10 years in occupancy planning, space planning, or facilities planning and lab/technical space understanding.
• Experience coordinating with MEP engineering on power, HVAC, and infrastructure planning; translate engineering requirements into business terms.
• Strong data-driven storytelling with Excel pivots, Vlookups and PowerPoint for executive summaries.

Responsibilities

• Consolidate laboratory data from multiple client systems into a Master Project Planning Tracker.
• Develop FROM/TO project scenarios through blocking & stacking exercises.
• Create test-fit layouts with power, structural capacity, and equipment requirements; track relocations and destinations.
• Coordinate with client and JLL teams; conduct stakeholder check-ins and monthly executive reporting.
• Partner with MEP engineers to validate feasibility and obtain final approvals for plans.

Skills

Data management

Stakeholder coordination

Technical validation

Project planning

Excel

PowerPoint

Power BI

CAD tools

Education

Bachelor's degree in Architecture or related field

Tools

CAD software

Tableau

Power BI

Job description

Occupancy Planner – Lab Project Planning### Occupancy Planner – Lab Project PlanningApply: On-site: San Jose, CA: Full time: Posted Yesterday: REQ535752**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Occupancy/Sr. Occupancy Planner – Lab Project Planning – JLL** **What this job involves:** As an Occupancy or Sr. Occupancy Planner for Lab Project Planning with JLL, you'll manage end-to-end planning for approximately 1.6M SF of laboratory space across multiple AMER campus locations throughout the US and Canada for a major tech company's campus initiative. You'll consolidate complex technical data, develop feasible project scenarios, and maintain stakeholder alignment critical to successful relocations that minimize operational disruption while meeting technical requirements. Your expertise in data management, stakeholder coordination, and technical validation will directly impact project success and operational continuity. Your contributions will support JLL's occupancy planning excellence as you consolidate laboratory data from multiple client systems into comprehensive tracking tools, develop FROM/TO project scenarios through blocking and stacking exercises, create test fit layouts incorporating power and specialized equipment requirements, partner with MEP engineering consultants to validate technical feasibility, and serve as the central coordination point between key stakeholders ensuring successful integration and execution. **What your day-to-day will look like:** **Data Management & Systems Integration:** Consolidate laboratory data from multiple client systems into a comprehensive Master Project Planning Tracker serving as the single source of truth. Establish monthly executive dashboards showing project status, completion rates, and outstanding requirements across all sites. **Project Planning & Scenario Development:** Develop FROM/TO project scenarios through blocking and stacking exercises. Create test fit layouts incorporating power, structural capacity, and specialized equipment requirements in partnership with Site Occupancy Planners while tracking temporary lab relocations documenting timelines and final equipment destinations. **Stakeholder Coordination & Alignment:** Serve as the central coordination point between key stakeholders within client and JLL teams for successful integration and execution. Facilitate requirements gathering sessions documenting programming needs and equipment specifications while coordinating regular stakeholder check-ins and monthly executive reporting. **Technical Validation & Feasibility:** Partner with MEP engineering consultants to validate power loads, structural capacity, and technical feasibility. Iterate test fit layouts based on feedback to address all technical constraints and obtain final approvals before finalizing project plans. **Strategic Reporting & Communication:** Simplify and visualize complex data through clear, concise reports, charts, and presentations, translating complex information into compelling narratives for executive leadership. Produce Project Planning Reports with scenario options for executive decision-making. **Risk Management & Mitigation:** Proactively identify and mitigate risks including incomplete audit data, unknown equipment, system limitations, and schedule constraints. Manage risks related to temporary lab relocations and escalate critical issues with documented mitigation plans. **Cross-Functional Relationship Building:** Foster critical relationships with Client Strategic Lab, Portfolio Strategy, Business Unit Leadership, JLL Occupancy Planning, Facility Management, Engineering Teams, MEP Consultants, and Lab Operations Teams, ensuring development of portfolio strategy plans across locations. **Required Qualifications:** Bachelor's degree in Architecture, Interior Design, or related field with 8-10 years in occupancy planning, space planning, or facilities planning with understanding of laboratory or technical space (experience a plus but not required). Proven track record managing complex, multi-stakeholder planning projects with technical validation requirements and ability to lead through influence while managing multiple workstreams. Experience coordinating with MEP engineering consultants on power, HVAC, and infrastructure planning with ability to translate technical engineering requirements into clear business language. Familiarity with laboratory operations, equipment types, and specialized infrastructure with understanding of technical space requirements supporting sophisticated lab environments. Advanced proficiency in Excel (Pivots, Vlookups) and PowerPoint with data-driven storytelling capabilities. Advanced proficiency in space planning software and CAD tools. Proficiency in data visualization and dashboard tools (Excel, Tableau, Power BI, or similar). Exceptional written and spoken communication skills with ability to interact with executive-level clients and stakeholders. Strategic thinking with ability to simplify complex challenges, see the big picture, and drive results while navigating ambiguity. **Preferred Qualifications:**Corporate real estate experience in the technology industry with background in space planning, project management, and communications. Large-scale campus consolidation or relocation project experience demonstrating capability to manage complex multi-site projects. NCIDQ/CIDA, LEED AP, or other relevant professional certifications. Experience with facility management systems (Tririga, Archibus, or similar) strongly preferred. Working knowledge of occupancy utilization, office and lab design principles, and trends such as mobile or collaborative workplaces. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 87,100.00 – 159,500.00 USD per year *Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:**On-site –San Jose, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. 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