OC Prevention Aide - Part Time

Catholic Charities Community Services; City of Newburgh (NY); On-site; USD 26,139 - 37,229; Part time

Job summary

Catholic Charities Community Services is seeking a part-time Prevention Aide in Newburgh, NY, to support the Orange County Prevention Program. The role involves providing administrative support, ensuring compliance, and coordinating community events. Candidates should have experience in office administration, proficiency in Microsoft Office, excellent communication skills, and a GED or high school diploma. The position requires flexibility in hours and local travel for events. The hourly rate is $23.00 with no benefits.

Qualifications

• Minimum of two years’ office administration experience with MS Office expertise.
• Excellent oral and written skills to effectively communicate with all levels.

Responsibilities

• Provide administrative support to the Director of Prevention Services.
• Assist in planning and implementation of community events and trainings.
• Ensure compliance of internal reporting for department.

Skills

Office administration experience

Excellent oral and written communication

Microsoft Office proficiency

Typing speed (min 55 WPM)

Bilingual

Education

GED/High School Diploma

Associate’s degree in related field

Job description

Overview

Catholic Charities of Orange, Sullivan & Ulster is looking for a part-time Prevention Aide for the Orange County Prevention Program. The hourly rate is $23.00/hour. No benefits.

Responsibilities

The Prevention Aide provides independent, organized, and detail-oriented administrative support to the Director of Prevention Services. Responsibilities include office functions, reporting compliance, and assisting with the Orange County Tri-City Youth Coalitions. This role helps implement community events as needed in Orange County at the direction of the Director of Prevention Services.

Essential Duties and Responsibilities

1. Assist the Director with fiscal responsibilities, i.e. department program purchases, internal budget tracking and organization of spending across multiple funding lines etc.
2. Ensure compliance of internal reporting for department, i.e. monthly activity tracking.
3. Assist with coordinating community/departmental trainings and maintenance of all training records/certifications for prevention department staff with HR.
4. Provide support to the prevention department at the direction and discretion of the Director: A. Create/maintain a filing system and accurate list of books/pamphlets in Prevention library B. Provide administrative support, i.e. copying, scanning, typing, etc. C. Assist with meeting agendas/minutes for the committees the Director of Prevention chairs D. Responsible for inventory and maintaining office supplies for the Orange County department E. Prepare and coordinate materials for meetings and special projects as needed
5. Provide assistance to the Prevention department with planning and implementation of community events and trainings.
6. Create/maintain records of contacts in the community with regular email communication for and with the Director of Prevention.
7. Assist in the development of the Tri-City Youth Coalition in Orange County which can include the creation of outreach materials such as flyers/forms, meeting attendance, and social media.
8. Maintain a calendar of outreach and community events.
9. Other duties and responsibilities assigned by the Director of Prevention.

Position Type and Hours

This is a part-time position. Additional hours and occasional weekend/evening hours may be required to meet program deadlines. Schedule flexibility and reliable transportation are required.

Working conditions and physical demands

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Use of a computer at least 60% of the time.
• Operate computer, telephone and other office productivity equipment, such as photocopier, scanner, laminator, shredder, and printer.
• Ability to lift at least 20 pounds.
• Sitting, standing, walking, talking, bending, lifting, and stooping are required.
• Climbing stairs.
• Enter and exit buildings to outdoors on a constant basis to gain entry to other buildings and to the public.
• Local travel is required in Orange County and occasionally outside the county limits.

Qualifications

Education and/or experience required:

• Applicant must have: GED/High School Diploma required. Associate’s degree in related field preferred.
• A minimum of two years’ office administration experience with MS Office expertise.

Skills, Licenses, and/or competencies required:

• Ability to work with a wide range of people, including youth, parents, community leaders, and faith-based organizations.
• Excellent oral and written skills to effectively communicate with all levels of staff, outside agencies and community.
• Knowledge of Microsoft products (Word, Excel, Power Point).
• Ability to type minimum of 55 WPM
• Bilingual a plus.