OAG - Solicitor General | Legal Secretary III-IV | 25-0481

Centralized Accounting and Payroll/Personnel System; Austin (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Secretary to support a team of attorneys in a dynamic legal environment. This role involves preparing and editing complex legal documents, managing files, and coordinating schedules with courts and clients. The ideal candidate will possess strong communication skills and the ability to handle sensitive information with confidentiality. Join a supportive team where your contributions will help ensure legal compliance and excellent service delivery. If you thrive in a fast-paced office setting and have a passion for the legal field, this opportunity is perfect for you.

Qualifications

• High school diploma or equivalent; plus one year of administrative/clerical experience.
• Three years of legal secretarial experience; substitution possible with college credits.

Responsibilities

• Prepare and edit legal documents, manage files, and coordinate schedules.
• Maintain confidentiality and provide excellent customer service.

Skills

Legal Document Preparation

File Management

Communication Skills

Office Technology Proficiency

Customer Service

Education

High School Diploma

Legal Secretarial Training

Tools

Microsoft Word 10+

Adobe Acrobat DC

Job description

Job Description - OAG - Solicitor General | Legal Secretary III-IV | 25-0481 (00049865)

Organization: OFFICE OF THE ATTORNEY GENERAL

Primary Location: Texas-Austin

Work Location: Solicitor General, 209 W. 14th St, Austin, 78701

Job Category: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time, 8:30 AM to 5:30 PM, Monday to Friday

State Job Code: 3567, 3568

Salary Range: $5,000.00 - $5,214.68 monthly

Number of Openings: 1

Overtime Status: Non-exempt

Posting Date: May 7, 2025, 4:30:34 PM

Closing Date: Ongoing

Position Overview

The Solicitor General of the Office of the Attorney General (OAG) seeks a Legal Secretary to support four or more attorneys. Responsibilities include preparing and editing legal documents, managing files, coordinating court and attorney schedules, and communicating with clients, courts, and other agencies. The role requires maintaining confidentiality, providing excellent customer service, and ensuring legal compliance.

Essential Functions

• Type, edit, proofread, and finalize complex legal documents
• Maintain legal files and records
• Coordinate attorney travel and reimbursements
• Arrange meetings, court appearances, and contact court personnel
• Assist in case management and document filing
• Electronically file pleadings and legal documents
• Interact professionally with opposing counsel and court staff
• Answer main office line and route calls appropriately
• Support training of less experienced staff
• Perform related duties as assigned
• Maintain security and confidentiality of sensitive information

Qualifications

Legal Secretary III

• High school diploma or equivalent; plus one year of administrative/clerical experience or legal secretarial training
• Three years of legal secretarial experience; substitution possible with college credits
• Proficiency with office technology, communication skills, and judgment
• Ability to work in person at the Austin location, handle stressful situations, and lift up to 30 lbs.

Legal Secretary IV

• All qualifications of Level III, plus one additional year of experience

Preferred Qualifications

• Over four years of legal secretarial experience in litigation
• Experience with Table of Authorities, Microsoft Word 10+, Adobe Acrobat DC

Application Process

Submit applications online via CAPPS Recruit. A criminal background check may be required. For military crosswalk info, visit this link.

We are an equal opportunity employer.