OAG - Human Resources | Human Resources Assistant | 25-0005

Texas Department of Public Safety; Austin (TX); On-site; USD 10,000 - 60,000; Part time

Job summary

The Texas Department of Public Safety is seeking a part-time HR Assistant to support the HR Division with records management, onboarding new employees, and various administrative HR tasks. This temporary position requires strong customer service skills, proficiency in Microsoft Office, and the ability to manage multiple tasks effectively. The role offers the chance to contribute positively to the agency's mission while gaining valuable experience in human resources.

Qualifications

• Completion of at least 30 semester hours at an accredited college or university.
• Skills in Microsoft Office including Word, Excel, and PowerPoint.
• Superior customer service and communication skills.

Responsibilities

• Perform records-management tasks, including creating inventory lists and retrieving records.
• Assist with New Employee Onboarding and general HR duties.
• Support HR Specialists with various administrative functions.

Skills

Customer service

Communication

Multi-tasking

Time management

Judgment

Education

Completion of at least 30 semester hours at an accredited college

Tools

Microsoft Office

Job description

GENERAL DESCRIPTION
The Human Resources Division (HRD) of the Office of the Attorney General, a dynamic state agency with over 4000 employees, seeks an enthusiastic, resourceful, and hard-working individual for a part-time HR Assistant. The position assists with special records-management projects and other HR duties, including New Employee Onboarding. The HR Assistant will also assist with other administrative, human resources, and law-related matters. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans. Note: This is a temporary, part-time position (up to 20 hours/week) that will end on or before 12/31/2025, with a possible extension.

ESSENTIAL POSITION FUNCTIONS

• Performs records-management functions by completing tasks that include, but are not limited to: creating inventory lists, retrieving confidential and sensitive records (e.g., master personnel files, I-9 records); boxing files; preparing records for storage and disposition
• Assists with information requests (e.g., subpoenas, discovery requests, requests under the Texas Public Information Act) by retrieving, assembling reviewing, photocopying, and delivering records
• Assists HR Specialists with New Employee Onboarding (NEO) by performing tasks that include setting up NEO, greeting new employees, making photocopies, and inputting data as necessary
• Assists with the e-Master Personnel File (eMPF) project by scanning documents, creating electronic master personnel files, electronically filing personnel actions (e.g. promotions, merit salary increases, reclassifications, transfers) into employees’ eMPFs; maintaining eMPFs
• Assists the Human Resources Director, the Administrative Operations Manager, and other managers with special projects and tasks, including: Wellness Fair (October), inventory, general research, and division events
• Performs related work as assigned
• Maintains relevant knowledge necessary to perform essential job functions
• Attends work regularly in compliance with agreed-upon work schedule
• Ensures security and confidentiality of sensitive and/or protected information
• Complies with all agency policies and procedures, including those pertaining to ethics and integrity

MINIMUM QUALIFICATIONS

• Education: Completion of at least 30 semester hours at an accredited college or university
• Knowledge of Microsoft Office including Word, Excel, PowerPoint
• Superior customer service and listening skills
• Skill and ability to communicate well with people of all levels
• Skill and ability to quickly handle multiple tasks, prioritize, and meet deadlines
• Skill and ability to receive and respond positively to constructive feedback
• Skill and ability to tolerate stress
• Skill and ability to compose error-free emails
• Skill and ability to work cooperatively with others in a professional office environment
• Skill and ability to be honest, reliable, trustworthy, respectful, and professional at all times
• Skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Ability to work in-person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
• Ability to arrange for personal transportation to get to work and for business-related travel
• Ability to work more than 40 hours as needed and in compliance with the FLSA
• Ability to lift and relocate 30 lbs.
• Ability to travel (including overnight travel) up to 5%

PREFERRED QUALIFICATIONS

• Education: Currently pursuing a degree in pre-law, human resources, management, records management, business, psychology, political science, history, English, or a related field
• Interest in pursuing a career in law, human resources, or records management
• Ability to work on mornings when NEO takes place
• Excellent writing skills with a continued interest in improving such skills

TO APPLY
To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResourcesandTrainingandDevelopment.pdf

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

About the company

Texas is a state in the South Central region of the United States.

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