NYC PA/Property Manager

Westside Nannies; New York (NY); Hybrid; USD 180,000 - 210,000; Full time

Benefits offered by this job

401K match

Health insurance

Job summary

Westside Nannies is seeking an accomplished PA/Property Manager to oversee the NYC residence and additional properties. The role involves managing a fully staffed home, including nannies, a housekeeper, and a full‑time chef, ensuring discreet, organized operations.

Responsibilities include high-level calendar management, household administration, vendor coordination, staff scheduling, and oversight of daily operations across NYC and Hamptons residences.

Qualifications

• 7-10+ years of experience in fully staffed private households or equivalent role.
• Expertise in high-level calendar management, vendor coordination, and staff scheduling.
• Proven track record of discretion, organization, and proactive problem-solving.
• Ability to travel to multiple residences domestically and internationally.

Responsibilities

• Oversee daily operations of the NYC residence and Hamptons properties.
• Coordinate calendars, events, and principals’ schedules for all properties.
• Manage household administration, vendor relations, and staff coordination.
• Serve as primary contact for household matters across multiple residences.

Skills

Executive support

Calendar management

Staff leadership

Communication

Time management

Discretion

Problem solving

Adaptability

Travel coordination

Tools

MAC

Outlook

Excel

Gmail

Job description

Join an exceptional private household seeking an accomplished, polished PA/Property Manager to oversee the seamless operations of their NYC residence and additional properties. This fully staffed home includes a team of 4 nannies, a housekeeper, and a full‑time chef, creating an opportunity for an experienced household professional to join a collaborative and highly organized environment. This is a high‑touch role for a proactive individual who excels at anticipating needs, managing complex logistics, and ensuring every detail of the household is thoughtfully executed. Responsibilities will include high‑level calendar management for the principals, household administration, vendor coordination, account management, staff scheduling, and overseeing the daily operations of the NYC residence.

The ideal candidate will also assist with preparing additional residences for the family’s arrivals, including managing the Hamptons home and staff accommodations throughout New York and the Hamptons, while serving as the primary point of contact for household matters. The ideal candidate is confident, adaptable, and highly resourceful, with the ability to operate independently while maintaining the highest standards of discretion, organization, and service. They naturally anticipate needs before they arise, approach challenges with a solutions‑oriented mindset, and remain composed while managing shifting priorities in a fast‑paced environment.

This family is seeking someone who thrives in a dynamic household setting - a true operational partner who can bring structure, efficiency, and thoughtful attention to detail to every aspect of home management. The successful candidate will be exceptionally organized, detail‑oriented, and comfortable balancing strategic oversight with hands‑on execution. As a key member of the household team, you will collaborate closely with Dad’s EA, the Family Office, nannies, chef, and housekeeper to ensure seamless communication and elevated standards across all areas of the home. Strong judgment, professionalism, confidentiality, and the ability to adapt to the family’s preferences are essential.

This is a unique opportunity for an experienced household professional to join a sophisticated private environment and make a meaningful impact through exceptional organization, proactive support, and outstanding operational management. Please thoroughly review ALL requirements below before applying, as the family is highly selective in their hiring process.

LOCATION: Upper East Side, NYC

START DATE: ASAP

SCHEDULE:

Primarily Monday-Friday (40-60 hours/week); a blend of remote work, in‑home support, and managing local household logistics throughout NYC/Hamptons. Travel required as‑needed. Flexibility outside of traditional business hours (evenings/weekends) occasionally required based on family needs.

COMPENSATION:

$180K+ gross, PLUS 401K match & Health Insurance

REQUIREMENTS:

• MUST reside within 10-20 blocks of Upper East Side (non‑negotiable)
• 7-10+ years of experience working within a fully staffed private household
• Previous experience as a Family Assistant, House Manager, or similar high‑level household operations role
• Experience supporting principals in a private residence with multiple staff members and complex household needs
• Open and willing to travel to various family residences throughout the US and Bahamas
• Exceptional communication skills (verbal, written, and interpersonal)
• Highly organized with impeccable attention to detail
• Outstanding time management skills with the ability to manage competing priorities and deadlines
• Ability to prioritize effectively, delegate appropriately, and follow through with excellence
• Strong judgment, discretion, and problem‑solving abilities
• Proven leadership skills with experience managing and collaborating with household staff
• Technologically proficient; comfortable with MAC or related software, Outlook, Excel Spreadsheets, and Gmail calendars
• Highly adaptable with the ability to seamlessly navigate changing schedules, priorities, and family needs
• Must demonstrate the highest level of confidentiality, professionalism, and discretion