(NWS YORKTOWN) OPERATIONS CLERK

Navy Lodge; Newport News (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

The Navy Exchange at NWS Yorktown seeks an Operations Clerk to support accounting and control of retail and services operations. The role includes handling invoices, coordinating payments with the Corporate Accounting Center, and preparing journal entries to allocate charges.

Qualified candidates have at least 1 year of progressive clerical or office experience and familiarity with accounting processes. Strong accuracy and cross-department collaboration are essential.

Qualifications

• 1 year progressive clerical/office experience.
• Experience in accounting or financial records preferred.
• Ability to coordinate with CAC and vendors.

Responsibilities

• Performs accounting functions for services and general expense departments.
• Receives invoices and coordinates payments with CAC.
• Creates RGRs in ARMS and researches delinquent payments.
• Prepares monthly journal entries to allocate charges.
• Compiles daily, monthly sales, inventory and payroll reports.
• Maintains contract and concessionaire files; monitors performance.
• Distributes and tracks monthly services inventory sheets.
• Receives and distributes mail; coordinates with associates.

Skills

Clerical skills

Accounting basics

Invoice processing

Education

High school diploma or equivalent

Some college coursework

Job description

Job Description - (NWS YORKTOWN) OPERATIONS CLERK (260003YQ)

Job Description

(NWS YORKTOWN) OPERATIONS CLERK

Job Number:

260003YQ

Primary Location

Organization

Job Summary:

Performs a variety of duties in connection with the accounting and control of retail/services operations.

Duties and Responsibilities:

• Performs accounting functions for assigned services and general expense departments. Receives invoices for services merchandise, supplies, and expense items. Creates RGRs in ARMS and coordinates payment with Corporate Accounting Center (CAC) . Coordinates and researches delinquent payment problems with vendors and the CAC. Processes monthly journal entries to allocate proper charges to appropriate department , NEX, etc.
• Researches accounting discrepancies by examining the purchase journal and/or reviewing accruals. Identifies merchandise charged to incorrect departments, duplicate payments, erroneous or missing accruals, etc. Initiates action with CAC to resolve discrepancies identified.
• Compiles and distributes daily, monthly sales, inventory, and payroll reports comparing current results with plan, last year, etc. Reports are by department, by location, and cumulative NEX. Gathers required data from a variety of sources: sales audit, location supervisors, payroll, etc. Reviews reports prepared to identify and research problems and discrepancies.
• Maintains files of NEX contracts and concessionaires. Monitors contractor performance to ensure adherence to contract terms and conditions. Documents and follows up on problems. Monitors, records sales to ensure NEX receives proper payment. Drafts contractor performance evaluations.
• Performs miscellaneous functions such as purchasing offices an services supplies using IMPAC card. Provides funding documents for work performed by PWC. Processes utility bills, computes necessary accruals. Invoices contractors, as applicable, for their share of charges. Coordinates AT&T telephone work requests, etc.
• Distributes, tracks, extends, and reconciles monthly services inventory sheets.
• Maintains a variety of documents, records, logs, and files pertaining to service and expense accounting.
• Receives and distributes incoming mail. Sends outgoing messages.
• Coordinates work with a variety of associates including sales floor associates, vendors corporate accounting center, and contractors

GENERAL EXPERIENCE

1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1 - 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.