NUTRITION INVENTORY & DELIVERY COORDINATOR

Aging & In Services, Inc.; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Aging & In Services, Inc. seeks a Nutrition Inventory & Delivery Coordinator to support Home-Delivered Meal operations across a nine-county service area.

The role focuses on coordinating daily routes, pulling inventory from freezer/cooler, and ensuring accurate meal distribution to drivers and sites. Responsibilities include maintaining the walk-in freezer, ordering and reconciling inventory, coordinating vehicle service, and providing backup coverage for site coordinators and nutrition staff

Qualifications

• High school diploma, or GED; two years of related experience and/or training in direct service preferred.
• Effective communicator; dependable; able to follow directions and safety protocols.
• Driving record must meet requirements of company insurer to operate company-owned vehicle.
• Must possess and provide annually valid driver's license and documentation of current automobile insurance.

Responsibilities

• Support daily distribution of HDM meals by assisting HDM drivers and routes.
• Pull inventory by route from freezer/cooler and pack refrigerated vehicles.
• Maintain organization and safety of the Nutrition walk-in freezer and verify meal orders.
• Coordinate vehicle service/repair needs to supervisor and Facilities Manager.
• Support off-site nutrition programs, congregate and voucher offerings at sites in nine counties.
• Serve as liaison between main office and off-site locations and support data entry activities.
• Train as Nutrition Driver, Nutrition Admin Coordinator, and backup Site Coordinator as needed.

Skills

Effective communication

Dependability

Follow directions

Safety protocols

Education

High school diploma or GED

Two-year degree or equivalent

Job description

NUTRITION INVENTORY & DELIVERY COORDINATOR

Performs activities related to administrative and technical support for nutrition operations under supervision of Nutrition & Wellness Programs Supervisor focused on supporting Home-Delivered Meal Program drivers, vehicle fleet, and congregate Site Coordinators and Voucher program throughout the nine-county service area.

Support daily distribution of HDM meals by assisting HDM drivers. Support includes daily routes, pulling inventory by route from freezer/cooler, packing refrigerated vehicles, route organization utilizing GPS or other mapping software, and tracking truck availability

Maintain organization and safety of the Nutrition walk-in freezer, including organizing meals by service week, verifying meal orders for accuracy, and reorganizing inventory as supply levels change to support efficient meal
distribution and driver access.

Manage meal ordering and related meal responsibilities for PACE dining and home-delivered meal programs. Provide backup coverage as needed, including holidays and operating hours outside of the AIHS Nutrition Department’s schedule, to ensure continuity of PACE meal services.

Ensure cleaning operations of the nutrition kitchen by wiping down coolers, inventory of walk-in & milk coolers on weekly basis

Coordinate vehicle service/repair needs to supervisor and Facilities Manager to ensure maximum operating capacity of fleet

Support off-site nutrition programs, congregate, and voucher offerings at main office and at sites throughout nine-county area. Support includes coordinating inventory orders in a timely manner, inventory ordering, physical inventory reconciliation, and distribution of food and supplies

Serve as a liaison between main office and all off-site locations including transfer of information, especially data collection and data entry from paperwork into department specific computer system

Conduct quality assurance assessments on site locations both congregate and voucher to ensure sites are in accordance with Memorandum of Agreement

Assist in training new Site Coordinators

Train as Nutrition Driver, and serve as back-up, as needed

Train as Nutrition Admin Coordinator, and serve as back-up, as needed

Serve as backup Site Coordinator, as needed

Coordinate and complete routine supply ordering for the Nutrition Department and designated areas, including office supplies, employee kitchen supplies, and safety closet inventory. Monitor stock levels and replenish supplies as needed.

Maintain organization and daily cleanliness of employee kitchen including wipe down of counters, emptying/wipe-down of coffee machines, and running / emptying dishwasher.

Develop and maintain accurate knowledge of and monitor compliance with HIPAA and agency confidentiality policies

Communicate with supervisor daily and report all areas of concern/issues/incidents

Demonstrate professionalism in relationships with customers/coworkers/department staff, etc.; build rapport while refraining from inappropriately familiar personal relationships

Other Duties and Responsibilities

• Other duties as assigned
• Serve on internal agency-wide committees

Required Education and Experience

High school diploma, or general education degree (GED; two years of related experience and/or training in direct service preferred. Effective communicator; dependable; able to follow directions and safety protocols. Driving record must meet requirements of company insurer to operate company-owned vehicle.

Preferred Education and Experience

Two-year degree, or a combination of education and experience in a technology-based administrative support position, food service, transportation, or shipping/receiving.

Additional Eligibility Requirements

Must possess and provide annually valid driver’s license and documentation of current automobile insurance at agency-specified levels. Must provide negative TB certificate, or documentation to support exemption. Must comply with requirements of other facilities (hospitals, LTC facilities, etc.) related to flu or other vaccines if job duties require providing services in those facilities.

Expected Hours of Work

This position is a non-exempt full-time position. Agency business hours are typically Monday through Friday, 8:00am-4:30pm but may occasionally include holidays and operating hours outside of agency business hours to ensure continuity of meal services.

Travel

Travel is throughout the agency’s 9-county service area during agency business hours.

Physical Demands

The individual must be able to communicate effectively with others and enable understanding by others through communication. The individual is required to sit and/or stand for long periods of time. The individual may be required to transport, and safeguard client files. The individual will receive food and supplies in bulk packaging that may weigh up to 50 pounds.

This job is operated in a professional office environment using standard office equipment such as computers, phones, photocopiers, fax machines, etc. This job operates in the nutrition program kitchen, including freezers, coolers, and loading area. This job is also operated at client locations.