Nursing Station Clerk/NSC Trainee - Part Time Night Shift (11:00 PM-7:30 AM)

Stony Brook Medicine

Stony Brook (NY)

On-site

USD 38,000 - 40,000

Part time

16 hours ago

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Job summary

Stony Brook Medicine seeks a Nursing Station Clerk 1 for inpatient or outpatient units with daily patient contact. You will greet visitors, answer telephones, perform data entry, maintain charts and logs, fill medication tickets, mail letters, and deliver supplies to your unit.

This NY HELPS title may be filled via a non-competitive appointment; provisional status, eligibility checks, and potential conversion to competitive status are described.

Qualifications

Reachable on the Civil Service eligible list for Nursing Station Clerk 1.
Provisional appointment may be considered with 1 year of full-time clerical, secretarial, or patient care experience.
Eligible for 55b/c designation with verification of eligibility.
Section 70.1 transfer eligible with one year of permanent competitive service.
Resume/CV should be included with the online application.
Posting reviews and potential changes occur within 90 days or upon final identification of a finalist.

Responsibilities

Greet visitors and direct them to the appropriate locations.
Answer telephones and perform data entry tasks.
Prepare and maintain patient charts, daily and clinic logs.
Fill out medication tickets and pharmacy requisitions.
Deliver supplies and records to an assigned unit.

Skills

Communication skills

Interpersonal skills

Patient care knowledge

Ethical decision making

Job description

Position Summary Nursing Station Clerks 1 are assigned to either inpatient or outpatient units where there is daily contact with patients. This team member greets visitors and direct them to appropriate locations; answer telephones; perform data entry activities; maintain daily and clinical logs; prepare, update, and maintain patient charts and files; fill out medication tickets and pharmacy requisitions; mail patient letters; and deliver supplies and records to an assigned unit. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.

Duties of a Nursing Station Clerk may include the following but are not limited to:

Orient patient and/or family to unit, providing general information regarding the room, unit and hospital and serve as a contact person to patients and families.
Give information on patient condition within existing policies, and direct visitors to the appropriate locations.
Process physicians' orders by recording written orders in charts, kardex, flag sheets, or directly into a computer file after review by a Registered Nurse; and by filling out medication tickets and pharmacy requisitions.
Receive new admissions.
Prepare and maintain patient charts, daily log and clinic log.

Qualifications

Eligible List Appointment

Candidates must be reachable on the Civil Service eligible list for Nursing Station Clerk 1. If you are on the Civil Service eligible list for Nursing Station Clerk 1 you may receive a canvass letter. You must complete and return it as instructed on the letter.

Provisional Appointment

In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have the following:

One year of full-time clerical (in a health care setting), secretarial (in a health care setting), or patient care experience.
Provisional candidates must take the examination for Nursing Station Clerk 1 when it is next offered and must be reachable on the resulting eligible list to maintain employment.

55b/c Appointment

This position is eligible for 55b/c designation and are subject to verification of applicant eligibility. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter.

Section 70.1 Transfer

Candidates must have one year of permanent competitive service in a title approved for transfer to Nursing Station Clerk 1.

Special Notes

Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions may be subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-Employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting. The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

The salary range (or hiring range) for this position is $37,862 - $39,956 / year *Pro Rated by Part Time Hours.

Some positions may also include annual supplemental pay, such as:

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Primary Location

US-NY-Stony Brook

Department/Hiring Area

17N Surgical Oncology

Schedule

Part-time

Posting Start Date

Oct 27, 2026

Posting End Date

Nov 10, 2026, 11:59:00 PM

Salary

$37,862 - $39,956 / Year *Pro Rated by Part Time Hours