Nurse Administrative Clinical Coordinator (Part-Time)

Halifax Community College; Weldon (NC); On-site; USD 18,000 - 30,000; Part time

Job summary

Halifax Community College's Nursing Department seeks a part-time Nursing Administrative Clinical Coordinator to coordinate clinical placements, monitor student compliance, and streamline onboarding for pre-licensure programs. The role requires collaboration with instructors, program leadership, and clinical sites to assure timely, compliant experiences.

Responsibilities include scheduling, maintaining health records, generating reports, and supporting accreditation activities; a strong

Qualifications

• Knowledge of administrative coordination practices and data entry.
• Ability to organize multiple schedules and deadlines with accuracy.
• Interpret and apply clinical agency requirements and college procedures.
• Strong written and verbal communication and confidentiality.

Responsibilities

• Coordinate clinical placement schedules for pre-licensure nursing programs.
• Serve as primary contact between clinical agencies, faculty, and program leadership.
• Track, verify and maintain student compliance records (immunizations, background checks, etc.).
• Ensure onboarding documentation meets clinical and regulatory requirements.
• Monitor site capacity and assist with placement optimization.
• Generate reports on placements, compliance, and onboarding progress.

Skills

Excellent verbal and written comm

High level of organization

Attention to detail

Independent and team work

Professional customer service

Education

Associate’s Degree in a related field

Tools

Microsoft Word

PowerPoint

Blackboard/Canvas

Aviso Retention software

Job description

Description

The mission and purpose of HCC’s Nursing Department is to support the college’s Mission, Vision, and Strategic Goals by preparing and empowering students to achieve their academic and personal goals for a diverse and global society.

The Nursing Clinical Coordinator is a part-time position supporting the mission, purpose, and goals of the College, and who will work collaboratively with the leadership, faculty, and staff across the institution to ensure the effective coordination, scheduling, and compliance of clinical education experiences for the pre-licensure nursing programs.

The Nursing Administrative Clinical Coordinator is a non-instructional staff member who will serve as a liaison between clinical instructors, program director, nursing faculty, students, and clinical sites. The Nursing Administrative Clinical Coordinator position supports the coordination and management of clinical experiences related to the pre-licensure nursing programs. Responsibilities include scheduling and coordinating clinical rotations, maintaining and monitoring student compliance and health records, and facilitating all clinical onboarding processes in accordance with institutional and agency requirements.

Examples of Duties

Essential Functions

Primary responsibilities include:

• Coordinate and maintain clinical placement schedules for pre-licensure nursing programs
• Serve as primary point of contact for communication between clinical agencies, faculty, and program leadership
• Track, verify and maintain student compliance records, including immunizations, certifications, background checks, and drug screenings in the program’s designated tracking system
• Ensure all student and faculty onboarding documentation meets clinical agency and regulatory requirements prior to placement
• Facilitate and monitor clinical onboarding processes, including orientation requirements, system access, and badging
• Collaborate with program leadership to align clinical placements with course and program needs
• Assist with securing and maintaining clinical site agreements and required documentation
• Monitor clinical site capacity and assist with optimizing student placement utilization
• Troubleshoot and resolve issues related to clinical scheduling, compliance or site access in a timely manner
• Generate reports related to clinical placements, compliance status, and onboarding progress as requested
• Support continuous improvement of clinical coordination processes to enhance efficiency and reduce barriers to student placement
• Assist lead instructors with scheduling student clinical site placement
• Assist lead instructors with student onboarding to clinical sites
• Assures compliance with agency requirements such as immunizations, orientations, etc. for faculty and students

Additional Responsibilities

• Provide general administrative support to the nursing program as needed (e.g. filing, document preparation, data entry)
• Assist with preparation and organization of materials for clinical orientation
• Maintain and update clinical site contract lists
• Support communication efforts by sending reminders to students and faculty regarding deadlines and requirements
• Assist with coordination of meetings with clinical partners, including scheduling and note-taking
• Provide support during accreditation visits or program reviews by preparing requested documentation
• Assist the program director with the recruitment and interviewing of part-time/adjunct clinical faculty and recommending for employment.

Other

• Participate in communications with the college and department and meet deadlines as
• Participate in the college's assessment process, as required
• Fulfill all contract provisions
• Maintain accurate attendance and scholastic records of students
• Maintain current knowledge of programs, trends, and new developments in area of expertise.
• Contribute to the College’s Quality Enhancement Plan.

Minimum/Required Qualifications

Other Duties as Assigned

Competencies

Knowledge, skills and attributes required in this position? What educational background is needed to perform these duties and responsibilities? What kind of work experience is needed? What kinds of tools or equipment are utilized?

• Knowledge of administrative coordination practices, recordkeeping, data entry, and deadline management in a regulated or compliance-focused environment.
• Ability to organize multiple schedules, requirements, records, and communications with accuracy and attention to detail.
• Ability to interpret and apply clinical agency requirements, College procedures, and program deadlines.
• Effective written and verbal communication skills, including the ability to exchange accurate information with students, faculty, staff, and external partners.
• Ability to maintain confidentiality of student, employee, and program records.
• Skill in using technology systems to track compliance, prepare reports, maintain records, and support communication.
• Ability to work independently, prioritize tasks, collaborate with a team, and respond professionally to time-sensitive issues.
• Student-centered, service-oriented approach to supporting academic program operations.

Minimum Qualifications

• Minimum of two years of office-related administrative experience
• Excellent verbal and written communication skills
• Handling multiple tasks in a timely manner/highly organized
• Meets the demands of a highly computerized workplace
• Ability to work independently and in teams
• Strong interpersonal skills and professionalism
• Proficient in Microsoft Word Products

Preferred Qualifications

• Experience in health care setting
• Associate’s Degree in a related field

Note

Licenses and/or certifications used for credentialing purposes must be kept current by the employee, unless noted otherwise.

Language Skills

• Effective written and verbal communication skills are required.

Mathematical Skills

• Ability to perform basic math computations including adding, subtracting, multiplying and averaging all units of measure.
• Ability to compute fractions, percentages and decimals.

Reasoning Ability

• Ability to use effective critical thinking, problem solving and decision-making skills.

Computer Skills

To perform this job successfully an individual should be able to demonstrate proficiency or, within a timely manner, be able to achieve proficiency in a Windows environment, have knowledge of email systems, PowerPoint, Blackboard/Canvas, Microsoft Word, Aviso (Watermark) Retention, and other such PC/web-based tools.

Physical Demands

• Regularly performs work at a computer workstation and uses standard office equipment.
• Regularly communicates and exchanges accurate information in person, by telephone, through virtual platforms, and in writing.
• Occasionally moves about offices, classrooms, campus locations, meeting spaces, and clinical partner locations.
• Occasionally transports materials typically weighing up to 15 pounds.
• Work may require extended periods of computer use, data entry, and review of electronic or paper records.

Equipment

• Computer, telephone, printer/copier/scanner, email, Microsoft Office applications, and other standard office equipment.
• Ability to travel is an expected part of the job.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed in an office and academic program environment.
• Work involves frequent interaction with students, faculty, staff, clinical partners, and external stakeholders.
• Work may include time-sensitive deadlines related to clinical placement, compliance clearance, onboarding, and program reporting.