NSD PMOD Financial Coordinator

Pacific Northwest National Laboratory; Washington, Richland (District of Columbia, WA); On-site; Full time

Job summary

A leading research institution is seeking a Financial Coordinator to support project management in the Computational, Data, and Software Solutions PMO. The role involves financial analysis, project budgeting, and collaboration with project managers. Ideal candidates will have strong financial expertise and the ability to work independently. Join a dynamic team dedicated to impactful research and enjoy competitive benefits.

Benefits

Health Insurance

Flexible Work Schedules

Tuition Assistance

401k Savings Plan

Pension Plan

Qualifications

• 3 years of relevant financial experience required.
• Experience in budgeting and financial forecasting preferred.

Responsibilities

• Execute weekly PMV reports and coordinate project review meetings.
• Maintain project files for 200+ projects and track financial status.

Skills

Financial Analysis

Project Management

Budget Management

Education

MS/MA or higher

BS/BA

AA

HS/GED

Tools

Word

Excel

PowerPoint

Job description

Overview

The National Security Directorate (NSD) Project Management Office Director (PMOD) is currently seeking a Financial Coordinator (FC) to support the PMOD office and the activities within the PMO’s purview. The successful candidate will provide financial coordinator support to the Computational, Data, and Software Solutions PMO. The successful candidate will also integrate into a tightly-knit team. The PMO Director is responsible for risk acceptance and expert delivery, which includes customer satisfaction and project performance.

The Computational, Data, and Software Solutions PMO consists of projects that produce data science related analyses and solutions, involves data analytics and/or machine learning, develops software products, and relies on solutions developed for computational systems.

Responsibilities

The Financial Coordinator contributes to PNNL through financial support of project management. Jobs on this hierarchy require specific expertise and knowledge of standards, practices, and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this job family are individual contributors and are responsible for the end results achieved through own work.

The ideal candidate will use best practices and knowledge of a wide range of PNNL business systems to assist project managers and financial coordinators throughout the project lifecycle. The ideal candidate also solves complex problems and exercises judgment based on the analysis of multiple sources of information, takes a new perspective using existing solutions, acts as a resource for colleagues with less experience, tracks progress and identifies/resolves obstacles, and communicates to internal and external stakeholders. The candidate must have the ability to work independently with minimal guidance. The ideal candidate will also be able to process and explain complex, difficult and/or sensitive information with Project Managers and Financial Coordinators and work to build consensus across the PMO.

Major challenges of the position involve1) initiating and managing financial coordinator actions efficiently and appropriately, exercising independent judgment on a wide diversity of assignments that must be completed simultaneously, and 2) ensuring all work is consistent and of high quality that meets or exceeds expectations, and 3) interfacing routinely with a variety of PNNL staff, foreign delegations, DOE, and DOE contractors.

Responsibilities:

• Execute weekly Portfolio Management View (PMV) reports for outstanding Electronic Prep and Risk (EPR) system actions and follow up accordingly.
• Coordinate and delegate the scheduling of project review meetings for quarterly metrics; preparing paperwork, taking notes and assigning actions for project managers and tracking them to completion.
• Maintain project files for 200+ projects with up-to-date project documentation.
• Monitor quarterly metrics and provide to PMOD and Lab management.
• Provide EPR assistance/mentoring with creating/scope filing/clearance/OPS MGR/NEPA/PAAA reviews.
• Mentor and assist project managers in creating EPRs, developing project cost sheets, and monitoring project costs.
• Project budget tracking.
• Prepare and maintain financial status reports, manage financial structure and provide reporting and updates to relevant stakeholders.
• Utilize financial knowledge and concepts to address questions and challenges as they arise.
• Demonstrate in-depth knowledge and comprehensive of project fiscal requirements and can apply and execute financial concepts supporting project work.
• As well as Project Management Plan (PMP) preparation, statement of work (SOW) drafting, and other project documentation.
• Prepare and assist in project closeout processes and other requests.
• Engage project managers with subject matter experts regarding quality assurance, export control, operations, worker safety and health, and classification.
• Coordinate proposal calls and reviews with sectors, PMODs, and contract personnel.
• Partner with PMOD to provide regular status updates regarding project activities.
• Foster cohesive working relationships with other PMOD Financial Coordinators as well as NSD leadership team.
• Mentor and provide guidance to junior staff.
  
  

Qualifications

Minimum Qualifications:

• MS/MA or higher and 3 years of relevant financial experience -OR-
• BS/BA and 5 years of relevant financial experience -OR-
• AA and 14 years of relevant financial experience -OR-
• HS/GED and 16 years of relevant financial experience.
• Qualifying experience in financial support of budget management, financial analysis, and tracking & reporting of cost and spend may be considered.

Preferred Qualifications:

• The incumbent should have experience in a project support-related capacity.
• Knowledge of DOE policies and procedures; organizational structures; business areas; training formats and methods of preparation; various client formats for reports and documents; standard office practices, English grammar, composition, punctuation, spelling, and vocabulary.
• Experience in budgeting, financial forecasting and preparing financial reports.
• PC systems, electronic mail, networks and software including Word, Excel, PowerPoint, etc.; and the use of standard office equipment including photocopying equipment, domestic and international use of facsimile machines, and the telephone.
• The incumbent must be sensitive to official use only and business-sensitive information and confidential foreign government information.
• Incumbent must be able to develop solutions to a wide range of challenges that may require creativity. The incumbent must identify improvements, efficiency opportunities, and identify potential issues impacting project execution.
• Must be able to demonstrate sound judgment in executing and customizing the selected methods and techniques for obtaining solutions with minimal oversight.
• Must work independently with minimal oversight required, provide task direction and mentoring to other non-exempt financial coordinator staff, and seek out collaborative opportunities.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence and Equal Employment Opportunity

Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us [e-mail].

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

Security, Credentialing, and Eligibility Requirements

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

* U.S. Citizenship

* Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

*Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidateselectedis subject to pre-employmentand randomdrug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnairefor National SecurityPositions(QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

* Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $40.77/Hr.
Maximum Salary

USD $63.13/Hr.