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Rocky Mountain Institute; California City (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403b retirement match with immediate v

Hybrid / remote work options

Home office stipend

Job summary

Rocky Mountain Institute is seeking an experienced Executive Assistant to support the Managing Director and, at times, other program Principals. You will coordinate complex travel, meetings, events, and documentation while ensuring confidentiality and policy compliance.

The role requires strong software proficiency (MS Office, Zoom, Workday) and fluent English. A global, remote-ready team collaborates across geographies with hybrid work options and travel as needed.

Qualifications

• 5+ years of experience as an Executive Assistant in a professional environment.
• Experience planning events and domestic and international travel.
• Proficient in Microsoft Office & Zoom.
• Proficient in Workday ERP.

Responsibilities

• Serve as day-to-day point of contact for MD travel and schedules.
• Create and manage travel logistics for domestic and international trips.
• Resolve unexpected changes in travel plans and maintain documents.
• Maintain confidentiality and manage MD expenses per policy.
• Represent RMI to executives and partners at senior levels.

Skills

Executive support

Event planning

Travel coordination

English fluency

Tools

Microsoft Office

Zoom

Workday

Job description

Job Description:

Are you an administrative professional with exceptional organizational and communication skills? Do you enjoy the administrative challenges of supporting executive-level individuals? By guiding and supporting climate tech entrepreneurs who are bringing new ideas and innovation to market, we accelerate the clean future worldwide. Through a vast global network of deep experts, corporate partners, and investors, we help startups go to market faster with their breakthrough ideas, create real impact, and transform markets.

The Executive Assistant will primarily support Third Derivative’s Managing Director (MD) with the possibility of some support for additional program Principals.

• Serves as day-to-day point of contact for troubleshooting for MS Office, Teams, and other platforms; Travel
• Creates and manages all logistical and booking details related to domestic and international travel for MD and maintains all travel rewards and membership programs.
• Provides quick solutions to unanticipated changes in travel schedules.
• Ensures travel documents are up to date (passports, TSA PreCheck, Global Entry, Driver’s License, et al)
• Maintains a high level of proficiency with all RMI approved platforms and tools including Microsoft Office, Zoom, Workday, Adobe, Monday.Works with IT to proactively resolve MD issues related to software platforms as they arise and communicate solutions to MD.
• Actively pursues improvement in skill levels and technical proficiency, both independently and drawing from expertise of peers.
• Can be relied upon to assist with projects outside areas of primary responsibility and deliver work in the timeframe identified with minimal oversight.
• including changes to schedules, plans and workloads and reacts to these changes in a timely manner.
• Track record of impeccable ethics and discretion when ensuring that MD expenses are managed according to policy.
• Details learned through supporting MD are kept strictly confidential.
• Communicates clearly and effectively verbally and in writing and has superior listening skills.
• Represents RMI to the outside world, often by engaging with people at the highest levels in corporations, foundations, government, and academic institutions.

• 5+ years of experience as an Executive Assistant in a professional environment
• Experience planning events and domestic and international travel
• Proficient in Microsoft Office & Zoom
• Proficient in cloud based enterprise resource platform (ERP) like Workday
• Fluency in English

We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.

Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.

Salaries are determined based on a mix of experience, market benchmarks, and internal equity across similar roles. In addition to base salary, this position includes an annual bonus target of 5% and eligibility for merit‑based increases, which are tied to both individual and organizational performance.

Benefits

• Medical, dental, vision insurance
• 403b retirement match with immediate vesting
• Group life, AD&D, and short- and long‑term disability
• Health savings or flexible spending accounts
• Regional holidays with at least one extended break in each geography
• Work from home and home technology allowances
• Learning & development opportunities (LinkedIn Learning and an annual individual professional development budget)
• Potential for bonuses and merit increases
• Hybrid / remote work options

Diversity

We know that the diversity of our teams makes us stronger as an organization, and RMI is dedicated to the principles of equal employment opportunity as outlined in U.We prohibit discrimination against applicants, interns, and employees on the basis of any legally recognized basis, including but not limited to: age (40 and over), race, color, sex, pregnancy (including lactation, childbirth, or related medical conditions), religion, national origin, ancestry, physical or mental disability, genetic information (including testing and characteristics), sexual orientation, gender expression/identity, uniformed service member status, veteran status, citizenship status, or any other applicable status protected by applicable law.

We celebrate diversity and are committed to creating an inclusive environment for all employees.