North America Project Coordinator

Prysmian Group; Highland Heights (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Prysmian Group is seeking a Project Coordinator to support capital project management within the North America Engineer Team. You will handle administrative tasks, procurement processing, and vendor coordination to keep projects on schedule and on budget.

The role requires strong MS Office skills, SAP/Datastream experience, and travel up to 20%. A Bachelor-level background is helpful but not required with relevant experience. Based in Highland Heights, KY, join a leader in cable systems.

Qualifications

• Fluent in English (spoken and written).
• Associates degree in Business or related field preferred; relevant experience may offset.
• Experience supporting capital projects in manufacturing/construction is a plus.

Responsibilities

• Provide administrative support to capital project management in North America.
• Prepare and track purchase requisitions for machinery, parts, services.
• Maintain logbooks for purchase requisitions, POs, and payment schedules.
• Coordinate with vendors and internal teams on procurement and logistics.
• Organize travel arrangements and hotel transportation for regional staff.

Skills

English fluency

MS Office proficiency

SAP

Datastream

MS-Project

Excel

Word

PowerPoint

Education

Associate degree in Business

Tools

SAP

Datastream

MS-Project

Excel

Word

PowerPoint

Job description

Prysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction and infrastructure sectors. We also produce a comprehensive range of optical fibers, copper cables and connectivity for voice, video and data transmission for the telecommunication sector. We are 30,000 employees, across 50+ countries. Everyone at Prysmian has the potential to make their mark; because whatever you do, wherever you are based, you will be part of a company that is helping transform the world around us.

Make Your Mark at Prysmian Group - Join Us

Position Summary: The Project Coordinator is responsible for providing administrative support to all areas of the capital project management at North America Engineer Team.

Basic Function:

Reporting to the Engineering Team Lead, the Project Coordinator is responsible for providing administrative support to all areas of capital project management in North America.

Principle Functional Responsibilities:

• Fluent in English (spoken and written) Very good knowledge of Microsoft Office-software - Excel, Word, Power-Point, MS-Project (Gantt Chart), SAP, Datastream.
• Prepare Purchase Requisitions for machinery, parts, services (Datastream/SAP)
• Keep logbook of all Purchase requisitions and PO’s and status
• Keep logbook of all Payment schedules to suppliers of active PO’s
• Daily follow up of all open PO line items for project items with suppliers
• Gather supplier data necessary when necessary to open a new Supplier in Accounts Payable
• Prepare cost summary reports
• Process Good Receipts when possible.
• Work with Prysmian resources on the importation of machinery from Foreign countries (customs documentation, commercial invoice, pre-ship notifications etc.).
• Coordinate with domestic plants and suppliers and 3PL on the freight of equipment.
• Help coordinate the internal purchase of Prysmian branded wire to be used for projects.
• Organize travel accommodation(hotel-transportation) to and from regional airports area for workers and employees
• Prepare Request for quotations (RFQ’s) from suppliers based on technical input from Project team engineers
• Prepare and manage documentation electronic logbook for all machines purchased (quotes, invoice, owner manual, installation manuals, technical specifications, letter of warranty etc.)
• Work directly with vendors to establish them in our safety management system – ISN
• Establish new vendors as needed in order to help complete projects on time and on budget.
• Standardize material purchases between facilities/projects to push the standard look and feel across North America (offices, breakrooms, lighting, etc.)

Desired Experience:

A results driven individual who has demonstrated ability working in a high performance manufacturing/construction environment.

Education:

Prefer Associates degree in Business or related technical area but willing to offset with the right experience.

Travel:

Some travel may be required for this role but not more than 20%.

Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are. All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business. Visit our DE&I Page to learn more about Prysmian’s commitments. Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please contact us at [e-mail].

Prysmian is a global cabling solutions provider leading the energy transition and digital transformation. By leveraging its wide geographical footprint and extensive product range, its track record of technological leadership and innovation, and a strong customer base, the company is well-placed to capitalise on its leading positions and win in new, growing markets. Prysmian’s business strategy perfectly matches key market drivers by developing resilient, high‑performing, sustainable and innovative cable solutions in the segments of Transmission, Power Grid, Electrification and Digital Solutions. Prysmian is a public company listed on the Italian Stock Exchange, with almost 150 years of experience, about 30,000 employees, 108 plants and 26 R&D centres in over 50 countries, and sales of over €15 billion in 2023.