Norman, OK - Office Coordinator

P&K Equipment; Norman (OK); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

Company Paid Life Insurance

401k Match

Paid Time Off & Holidays

Job summary

P&K Equipment in Norman, OK is seeking an administrative professional to provide full-time clerical support at the dealership. Primary tasks include greeting visitors, handling phone inquiries, and processing routine paperwork.

Responsibilities cover deposits, filing, data entry, and coordinating with central office. Proficiency in Microsoft Word/Excel, solid organizational skills, and reliable communication are essential.

Qualifications

• High School degree or equivalent experience.
• General accounting knowledge.
• Ability to use MS Office (Word, Excel, etc.) and internet functions.
• Good human relations and effective oral and written communication skills.
• Good organizational skills.
• Solid clerical expertise.

Responsibilities

• Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper parties within the dealership.
• Prepares daily balanced bank deposits and cash receipts.
• Scans and files whole goods paperwork to central office.
• Assists the central office staff by providing requested information in a timely manner.
• Maintains an organized timely filing system.
• Assists with maintaining Tax Exempt cards on customer accounts.
• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
• Distributes mail and maintains dealership files.
• Maintains and scans accounts payable and receivable records to central office.
• Other duties as assigned by supervisor.

Skills

Accounting basics

Communication skills

Organizational skills

Clerical experience

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Details

Job Location: NORMAN - Norman, OK 73072

Position Type: Full Time

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

*Safety Sensitive Position

Job Function

Builds customer relationships by greeting and assisting anyone who visits or calls the dealership. Performs a full range of administrative support duties, including; processing whole goods paperwork, preparing bank deposits, balancing cash receipts, and credit card receivables.

Essential Duties

1. 1. Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper parties within the dealership.
2. 2. Prepares daily balanced bank deposits and cash receipts.
3. 3. Scans and files whole goods paperwork to central office.
4. 4. Assists the central office staff by providing requested information in a timely manner.
5. 5. Maintains an organized timely filing system.
6. 6. Assists with maintaining Tax Exempt cards on customer accounts.
7. 7. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
8. 8. Distributes mail and maintains dealership files.
9. 9. Maintains and scans accounts payable and receivable records to central office.
10. 10. Other duties as assigned by supervisor.

Pay & Benefits

• Competitive Pay (Plus Overtime Pay)
• Health, Dental, Vision Insurance (Company sponsored Healthcare starts the first day of the month after you start with P&K)
• Company Paid Life Insurance
• 401k Match
• Paid Time Off & Holiday Pay (Starting Day 1 with P&K!)

Qualifications

• High School degree or equivalent experience.
• General accounting knowledge.
• Ability to use standard computer software applications such as Microsoft Office (Word, Excel, etc.) and internet functions.
• Good human relations and effective oral and written communication skills.
• Good organizational skills.
• Solid clerical expertise.

Job Specific Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to set, talk and hear; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.