Non-Sponsored Funds Analyst

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university match

Wellbeing and mental health resources

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Non‑Sponsored Funds Analyst to manage and optimize the portfolio of non‑sponsored funds. You will partner with the Finance Manager to ensure accurate reporting, proper fund utilization, and alignment with FAS priorities.

The role requires handling sensitive financial data, coordinating across departments, and performing internal controls and data analysis. It offers a hybrid work arrangement and extensive benefits.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ relevant work experience.
• Experience with MS Office Suite, advanced Excel skills.
• Knowledge of fund accounting and non‑profit regulations.
• Demonstrated experience with financial systems and data query tools; Harvard systems including HART, Oracle Financials, and Advance.

Responsibilities

• Support the Manager of Non‑Sponsored Funds in routine review and analysis of non‑sponsored fund balances across the FAS (currently $1.3 billion across ~10,000 funds).
• Independently perform day‑to‑day financial administration of non‑sponsored funds, including verifying and monitoring spending and balances per policies and donor terms.
• Consolidate data from disparate systems to provide accurate reporting (budget‑to‑actual, YOY trends).
• Record accounting entries for non‑sponsored funds (interest allocation, balance forward adjustments, pooled fund entries).
• Review balances and work with the Manager to resolve issues, including plans for hard‑to‑use funds.
• Perform internal control and regulatory testing related to non‑sponsored funds (restriction testing, FASB 117, high‑risk expense reviews).
• Reconcile TBD FAS Gift and Endowments funds and collaborate across functions to resolve balances.
• Calculate support allocations to professorships and other restricted funds.
• Review capitalization/decapitalization requests and advise action.
• Gather and analyze metrics to identify streamlining opportunities in reporting across systems.

Skills

MS Office Suite/Excel

Fund accounting

Non-profit regulations

Harvard systems (HART/Oracle/Advance)

Discretion handling confidential data

Organizational skills

Cross-functional collaboration

Education

Bachelor’s degree or equivalent

Tools

HART

Oracle Financials

Advance

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

Independently perform complex financial administration including budget development, financial analysis, and consultation. Provide recommendations for the use of financial resources.

Job‑Specific Responsibilities:

As a key player in the FAS Office of Finance, the Non‑Sponsored Funds Analyst will work closely with the Manager of Non‑Sponsored funds to support the financial operations and planning for the Faculty of Arts and Sciences (FAS) non‑sponsored funds portfolio. The Non‑Sponsored Funds Analyst will help ensure that the FAS’s non‑sponsored funding sources – including endowments, current use gifts, construction gifts, loan funds, and unrestricted designated funds – are properly managed, utilized, and aligned with FAS priorities.

• Support the Manager of Non‑Sponsored Funds in the routine review and analysis of non‑sponsored fund balances across the FAS - currently a balance of $1.3 billion, across almost 10,000 individual Funds; independently perform day‑to‑day financial administration of non‑sponsored funds, including verifying and monitoring spending and balances in accordance with financial policies and donor terms.
• Consolidates data from disparate systems and sources to provide accurate reporting related to non‑sponsored funds, including but not limited to budget‑to‑actual reporting and year‑over‑year trend analyses.
• Responsible for accounting entries related to non‑sponsored funds, such as interest expense/income allocation, balance forward adjustments, and pooled fund entries.
• Reviews non‑sponsored fund balances held across the FAS and works with the Manager of Non‑Sponsored Funds to resolve issues, including developing plans for "hard to use" funds.
• Performs internal control and regulatory testing related to non‑sponsored funds, including release from restriction testing, FASB 117 classifications, and high‑risk expense reviews.
• Reconciles the TBD (To Be Determined) FAS Gift and Endowments funds (defined as philanthropy received but not yet assigned terms) and work with cross‑functional organizations to resolve balances.
• Calculates support allocations to be applied to professorships and other restricted funds.
• Collects and reviews capitalization and decapitalization requests and recommends appropriate action.
• Gather and analyze metrics to identify streamlining opportunities in reporting across a variety of financial systems and reports.
• Primary contact for ad hoc questions from divisions, departments, centers, and affiliate tubs.
• Assists in identifying training needs and developing educational materials related to non‑sponsored fund management.

Working Conditions:

Work is performed in an office setting; this is a hybrid position requiring 3 days on campus.

Physical Requirements:

Sitting and using near vision for reading and computer work for extended periods of time.

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills:

• Experience with MS Office Suite, advanced Excel skills
• Knowledge of fund accounting
• Basic understanding of non‑profit regulations.
• Demonstrated experience with financial systems and data query tools; in particular Harvard systems including HART, Oracle Financials, and Advance
• Ability to handle complex and confidential information with discretion
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Effective interpersonal skills and ability to work with cross‑functional teams

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre‑Employment Screening: Identity, Education, Criminal, Credit
• Other Information: All formal offers will be made by FAS Human Resources

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.