Manager of Non-Sponsored Funds

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university;Conh

Wellbeing resources

Tuition assistance and reimbursement

Commuter benefits, campus perks

Job summary

Harvard University, Faculty of Arts & Sciences is seeking a Manager of Non-Sponsored Funds to lead accounting operations and provide specialized analysis and reporting. You will oversee the lifecycle of non-sponsored funds including endowments, gifts, and unrestricted funds, ensuring compliance with donor terms and university policies.

This role manages a team and partners with departments and university offices to optimize fund usage, improve reporting, and support strategic priorities.

Qualifications

• Bachelor’s degree in Accounting or equivalent work experience required.
• Minimum of 7 years’ relevant work experience.
• Supervisory experience required.

Responsibilities

• Lead financial operations and planning for FAS non-sponsored funds.
• Ensure funds are managed per donor terms and university policies.
• Supervise the Non-Sponsored Funds team and fund lifecycle management.
• Review fund balances and donor restrictions to ensure compliance.
• Collaborate with departments and offices (Gift Administration, Controller).
• Design and deliver financial training and internal controls.

Skills

Fund accounting

Leadership

Analytical thinking

Communication

Cross-functional teamwork

Discretion/confidentiality

Education

Bachelor's degree in Accounting

MBA or Master's degree

CPA desirable

Tools

HART

Oracle Financials

Advance

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Job Description

Job Summary

Manage accounting activities, and providesspecialized analysis and financial reporting.

Job-Specific Responsibilities

The Manager of Non-Sponsored Funds leads financial operations andplanning for the Faculty of Arts and Sciences (FAS) non-sponsoredfunds portfolio. As a critical role within FAS Finance function,the Manager of Non-Sponsored Funds will help ensure that the FAS’snon-sponsored funding sources – including endowments, current usegifts, construction gifts, loan funds, and unrestricted designatedfunds – are properly managed, utilized, and aligned with FASpriorities.

This role serves as a primary point of contact for non-sponsoredfunds and will work collaboratively with both FAS departments andcenters and University organization such as the Office of GiftAdministration and the Office of the Controller. With a strongfoundation in fund accounting and University policies andprocedures, this role will also ensure that all funds are managedproperly to donors’ terms and that all regulatory requirements aremet.

This role will supervise the Non-Sponsored Funds team and managethe lifecycle of a fund (including new fund creation,acknowledgement of terms, release from restriction audits, donorrelations and stewardship requests, and write-off and disabling offund, where applicable).

• Routine review and analysis of non-sponsored fund balancesacross the FAS currently a balance of $1.3 billion, across almost10,000 individual Funds; work with FAS leadership and Developmentto create plans related to “Hard to Use” funds (defined as fundswith narrow or outdated terms) and “Stranded/Idled” funds (definedas funds with broad terms that could be spent but are not).
• Gather and analyze metrics to identify streamliningopportunities in reporting across a variety of financial systemsand reports
• Work with departments and centers that are supported byunrestricted monies; develop analysis around the non-sponsored fundlandscape to identify areas where restricted monies may beused
• Identify operational challenges; research and implementsolutions related to the management of non-sponsored funds,including:
• Management of centrally-controlled funds (those manageddirectly by FAS Finance) to determine the best application based ondonor terms and FAS priorities
• Partnering with the Faculty Finance Manager on the use ofprofessorship funds
• Partnering with the FAS CFO on the use of the Edgerly FamilyDean’s discretionary funds
• Review decapitalization and capitalization requests andrecommend appropriate action.
• Ensure financial compliance with University policies andprocedures and applicable rules and regulations.
• Monitor non-sponsored funds in deficit and work withdepartments and FAS leadership to reduce or eliminate by fiscalyear end.
• Routinely review FAS non-sponsored funds with standing ordersto ensure the standing orders are still appropriate andnecessary.
• Responsible for effective staff management, including hiringand orientation, training and development, workflow and performancemanagement, and the promotion of an inclusive and innovative workenvironment
• Design, develop, and manage financial training

Working Conditions

Work is performed in an office setting;this is a hybrid position requiring 3 days on campus

Physical Requirements

Sitting and using near vision forreading and computer work for extended periods of time

Basic Qualifications

• Bachelor’s degree in Accounting or equivalent work experiencerequired
• Minimum of 7 years’ relevant work experience
• Supervisory experience

Additional Qualifications and Skills

• MBA or Master’s degree in a relevant field
• Demonstrated experience with financial systems and data querytools; in particular Harvard systems including HART, OracleFinancials, and Advance
• Advanced knowledge of accounting principles and taxregulations
• Experience with MS Office Suite, advanced Excel skills
• Knowledge of fund accounting
• Basic understanding of non-profit regulations
• Ability to handle complex and confidential information withdiscretion
• Strong organizational skills and attention to detail
• Excellent oral and written communication skills
• Strategic thinking skills
• Effective interpersonal skills and ability to work withcross-functional teams
• Effectively assesses priorities, manages change, andeffectively manages multiple complex activities in a time-sensitiveenvironment

Certificates and Licenses

CPA desirable

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal,Credit
• Other Information: All formal offers will be made by FASHuman Resources.

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts .Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resourcesSupport for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage .

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy . Harvard's equal employment opportunity policy and non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.