Non-Sponsored Funds Analyst

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

The Harvard University, Faculty of Arts and Sciences is hiring a Non-Sponsored Funds Analyst to manage the financial operations of the FAS non-sponsored funds portfolio. You will work closely with the Manager of Non-Sponsored Funds to ensure funds are properly managed and aligned with FAS priorities.

You will consolidate data from multiple systems, perform routine accounting entries, and produce reports for budget-to-actual analysis, while upholding strict governance and confidentiality.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ relevant work experience.
• Experience with MS Office Suite, advanced Excel skills.
• Knowledge of fund accounting.
• Basic understanding of non-profit regulations.
• Demonstrated experience with financial systems and data query tools; Harvard systems including HART, Oracle Financials, and Advance.
• Ability to handle complex and confidential information with discretion.
• Strong organizational skills and attention to detail.
• Strong oral and written communication skills.
• Effective interpersonal skills and ability to work with cross-functional teams.

Responsibilities

• Support the Manager of Non-Sponsored Funds in routine review and analysis of fund balances.
• Consolidate data from disparate systems to provide reporting.
• Handle accounting entries for non-sponsored funds.
• Resolve issues with balances and hard-to-use funds.
• Perform internal control and regulatory testing.
• Reconcile TBD Gift and Endowments funds and coordinate with partners.
• Calculate support allocations to professorships and restricted funds.
• Review capitalization and decapitalization requests.
• Gather and analyze metrics to identify reporting streamlining opportunities.
• Serve as primary contact for ad hoc questions.
• Assist in identifying training needs and developing educational materials.

Skills

MS Office Suite

Advanced Excel

Strong communication

Organizational skills

Interpersonal skills

Discretion / confidentiality

Cross-functional teamwork

Attention to detail

Education

Bachelor’s degree or equivalent work experience

Minimum of 5 years’ relevant work experience

Tools

HART

Oracle Financials

Advance

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcominenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Description

Job Summary:

Independently perform complex financialadministration including budget development, financial analysis,and consultation. Provide recommendations for the use of financialresources.

Job-Specific Responsibilities:

As a key player in the FAS Office of Finance, the Non-SponsoredFunds Analyst will work closely with the Manager of Non-Sponsoredfunds to support the financial operations and planning for theFaculty of Arts and Sciences (FAS) non-sponsored funds portfolio.The Non-Sponsored Funds Analyst will help ensure that the FAS’snon-sponsored funding sources – including endowments, current usegifts, construction gifts, loan funds, and unrestricted designatedfunds – are properly managed, utilized, and aligned with FASpriorities.

• Support the Manager of Non-Sponsored Funds in the routinereview and analysis of non-sponsored fund balances across the FAS -currently a balance of $1.3 billion, across almost 10,000individual Funds; independently perform day-to-day financialadministration of non-sponsored funds, including verifying andmonitoring spending and balances in accordance with financialpolicies and donor terms.
• Consolidates data from disparate systems and sources to provideaccurate reporting related to non-sponsored funds, including butnot limited to budget-to-actual reporting and year-over-year trendanalyses.
• Responsible for accounting entries related to non-sponsoredfunds, such as interest expense/income allocation, balance forwardadjustments, and pooled fund entries.
• Reviews non-sponsored fund balances held across the FAS andworks with the Manager of Non-Sponsored Funds to resolve issues,including developing plans for "hard to use”" funds.
• Performs internal control and regulatory testing related tonon-sponsored funds, including release from restriction testing,FASB 117 classifications, and high-risk expense reviews.
• Reconciles the TBD (To Be Determined) FAS Gift and Endowmentsfunds (defined as philanthropy received but not yet assigned terms)and work with cross-functional organizations to resolvebalances.
• Calculates support allocations to be applied to professorshipsand other restricted funds.
• Collects and reviews capitalization and decapitalizationrequests and recommends appropriate action.
• Gather and analyze metrics to identify streamliningopportunities in reporting across a variety of financial systemsand reports.
• Primary contact for ad hoc questions from divisions,departments, centers, and affiliate tubs.
• Assists in identifying training needs and developingeducational materials related to non-sponsored fundmanagement.

Working Conditions:

Work is performed in an office setting;this is a hybrid position requiring 3 days on campus

Physical Requirements:

Sitting and using near vision forreading and computer work for extended periods of time

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills:

• Experience with MS Office Suite, advanced Excel skills
• Knowledge of fund accounting
• Basic understanding of non-profit regulations.
• Demonstrated experience with financial systems and data querytools; in particular Harvard systems including HART, OracleFinancials, and Advance
• Ability to handle complex and confidential information withdiscretion
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Effective interpersonal skills and ability to work withcross-functional teams

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal, Credit
• Other Information: All formal offers will be made by FASHuman Resources

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit Harvard's Salary Ranges to view thecorresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.