Non-perm Administrative Assistant 1 (AA1) - Spokane Central

State of Washington; Spokane (WA); On-site; USD 43,000 - 57,000; Full time

Job summary

State of Washington in Spokane is seeking a Non-Perm Administrative Assistant 1 (AA1) to join the clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. The role emphasizes maintaining an efficient office flow, handling complex clerical projects, managing office priorities, and supporting the Region office’s Social Service Specialists and staff.

This role is responsible for legal case management of court documents and related file

Qualifications

• One year of office experience requiring keyboarding or typing, or equivalent education and experience.
• Ability to take action to learn and grow and to meet the needs of others.

Responsibilities

• Answer a multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff.
• Act as liaison between clients and Social Service Specialists.
• Screen calls and visitors.
• Coordinate and assist the Region office’s Social Service Specialists and staff.

Skills

Microsoft Office Suite

Job description

Our vision is to ensure that \"All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community\".

Job Title: Non-Perm Administrative Assistant 1 (AA1)

Location: Spokane, WA (Spokane Central Office)

Closes: 9/24/26

Salary: $42,780 - $56,952 Annually

We're looking for a Non-Perm Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.

The Opportunity:

In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. Also, this role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.

Some of what you'll do:

• Answer a multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff.
• Act as liaison between clients and Social Service Specialists.
• Screen calls and visitors.
• Timely distribution of communication and documents.
• Perform complex word processing tasks.
• Coordinate and assist the Region office’s Social Service Specialists and staff.
• Maintain vehicle schedules and mileage logs.
• Perform vehicle fleet management, including driving vehicles for service and cleaning.
• Keep inventory of office client resources and office supplies.
• Prepare files for uploading to the document management system.
• Entry of legal documents, document delivery, upload court orders, and file court documents online and in person.
• Maintain filing systems, databases, multiple tracking logs, and computer programs.
• Attend safety meetings and follow through with Safety Representative responsibilities.

What we're looking for (Required Qualifications):

One year of office experience requiring keyboarding or typing. OR Equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work. AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

Preferred/Desired Qualifications:

• Demonstrated strong knowledge of Microsoft Office, including Word, Excel (multi-level spreadsheet creation experience), and Adobe.
• Demonstrated knowledge of general office procedures and processes.
• Previous experience drafting, editing, and sending electronic correspondence.
• Previous experience editing, proofreading, and drafting memos and other forms of written documents.
• Previous experience operating vehicles for maintenance/repair transport.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

This recruitment may be used to fill multiple vacancies.

This position requires a minimum of at least two years of driving experience and a valid driver's license.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, individual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

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