News Production Assistant: WordPress & Editorial Support

Simons Foundation; New York (NY); On-site; USD 63,000 - 67,000; Full time

Job summary

Quanta Magazine, a publication of the Simons Foundation, seeks a News Assistant with web production skills for its New York City newsroom. You will support editorial and design teams with digital publishing, production workflows, and day-to-day administrative tasks, reporting to the Managing Editor.

Based in the Simons Foundation offices, the role collaborates across Quanta and Simons Foundation teams, coordinating travel, calendars, and events while helping maintain website features and content

Qualifications

• Bachelor’s degree preferred.
• At least one year of professional experience in web production and/or administrative support.
• Experience coordinating travel, managing complex calendars and scheduling meetings and events.
• Experience working in a newsroom or scientific setting is a plus.

Responsibilities

• Support the web producer in preparing article packages for publication, including formatting, posting and updating articles, images and other digital content on QuantaMagazine.org.
• Assist the web producer and art director with researching and editing photos, illustrations, videos and other visual content, as well as securing usage rights.
• Coordinate with developers to help maintain and improve website features.
• Help coordinate editorial tasks and freelance fact-checking and copy-editing schedules.
• Serve as the first point of contact for in-person staff, visitors, and guests.
• Respond to telephone calls, inquiries and requests, handling them directly or referring them to the appropriate person.
• Manage and maintain various calendars, including the editor in chief’s appointments.
• Schedule internal and external meetings and conference calls for staff.
• Coordinate staff travel and partner with the Events Team to plan the annual board meeting and other events.
• Support the annual board meeting by polling attendees, collecting materials, coordinating calendars and providing A/V support.
• Process incoming freelancer invoices and maintain approval matrix processes.
• Monitor the Quanta team’s shared email inbox.
• Handle routine correspondence and prepare expense reports via Concur for the editor in chief and designated senior staff.
• Perform other duties or tasks as assigned or required.

Skills

Organizational skills

Interpersonal communication

Verbal communication

Written communication

Discretion

Resourcefulness

Proactive

Teamwork

Ability to manage multiple assignments

Attention to detail

Education

Bachelor’s degree preferred

Tools

WordPress

HTML

Google Sheets

Microsoft Excel

Microsoft Word

Job description

Quanta Magazine, a publication of the Simons Foundation, seeks a News Assistant with web production skills for its New York City newsroom. You will support editorial and design teams with digital publishing, production workflows, and day-to-day administrative tasks, reporting to the Managing Editor.

Based in the Simons Foundation offices, the role collaborates across Quanta and Simons Foundation teams, coordinating travel, calendars, and events while helping maintain website features and content