New York - Practice Coordinator

Winston Taylor LLP; New York (NY); Hybrid; USD 100,000 - 112,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan

Discretionary bonus

Job summary

Winston Taylor LLP in New York is seeking a Practice Coordinator to support partners with client relationships and practice responsibilities. You will understand operational and logistical needs, coordinate calendars and travel, and prepare documents for meetings and hearings.

The role demands professionalism, discretion, and the ability to manage fluctuating deadlines. Overtime and schedule flexibility are required; hybrid work and in-office presence are expected.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• 2+ years of administrative support experience; law firm or professional service experience preferred.
• Hybrid role with in-office expectation of 4 days per week; must reside within commutable distance to the firm.
• Ability to produce accurate and timely work, communicate clearly, and work cross-functionally to meet client service demands.

Responsibilities

• Assist attorneys in preparing for client meetings, deal closings, hearings, trials, and other client-related project support.
• Coordinate and manage calendars, deadlines, and travel schedules; provide summaries and reports as needed; communicate changes clearly.

Skills

Administrative support

Client coordination

Cross-functional

Attention to detail

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Documentation tools

Job description

About Us

At Winston Taylor, we set the standard, together. Winston Taylor is a transatlantic law firm built for the businesses, people, and markets driving capital and innovation. Here, you're in the room. In the action. Sleeves rolled up. You'll work with leading clients. Disruptors. Fast-growth companies. And help them to stay one step ahead of the moment and make critical decisions that shape their future. We're present in the U.S., U.K., Europe, Latin America, and the Middle East, combining the scale and speed that clients demand. You'll be trusted with real responsibility from the outset and build experience through hands‑on work. We take your progression personally. We provide the platform. You shape the work around your goals and aspirations. Step into the moments that matter. Join Winston Taylor.

Position Summary

The Practice Coordinator role supports partners with the most important aspects of their client relationships and practice responsibilities. A key expectation of this position is the ability to develop a comprehensive understanding of the operational and logistical needs of the partners, their clients, and the legal teams supporting client work.

This position demands a high level of professionalism, sound judgment, acute attention to detail, discretion, and the ability to manage fluctuating demands under accelerated and often changing deadlines. Practice Coordinators must have the ability to develop and maintain effective working relationships, remain composed and focused under pressure, and communicate clearly and professionally with everyone. The Practice Coordinator will collaborate with departments across the Firm and will have support for administrative tasks including functions centralized in the Admin Resource Center (“ARC”). Overtime and flexibility in schedule are required from time to time.

Responsibilities

Position responsibilities

General

• Assist attorneys in preparing for client meetings, deal closings, hearings, trials, depositions, and other client related project support.
• Coordinate and manage calendars, matter related deadlines, and travel schedules; provide summaries and reports as needed as well as clear and timely communication to all those impacted by changing schedules.
• Coordinate and plan meetings and events, working closely with Firm concierge resources on logistics and execution.
• Collect and submit information needed to open new matters and run conflicts; draft engagement letters; communicate client specific requirements regarding billing and matter management.
• Interact and follow-up with clients, outside counsel and others, as needed.
• Prepare Audit Letter Requests (ALQ) and draft audit responses to client's auditor.
• Arrange travel through the firm's travel company.
• Track and process expense reimbursements and vendor invoices.
• Enter attorney billable time.
• Create, format and revise documents, correspondence, and other materials using firm software.
• Maintain and update contact lists, create labels and coordinate mailings as directed.
• Assist attorneys with Firm related responsibilities.

Billing

• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed.
• Track work in progress and account receivables.
• Coordinate with Biller to finalize bills.

Experience, Skills, And Qualifications

• High School Diploma or GED Equivalent required. Bachelor's degree preferred.
• 2+ years of administrative support experience required. Law firm or professional service experience preferred.
• This is a hybrid role with an in-office expectation of 4 days per week and must reside within a commutable distance to the firm's office.
• Ability to produce accurate and timely work products, apply critical thinking and sound judgment to recommend practical solutions, communicate clearly and professionally and work cross-functionally to meet client service demands.

Benefits

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Additional information about benefits and rewards can be found here .

SALARY

New York applicants only: The target annual salary range for this role is currently $100,000-$112,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.