Charlotte - Practice Coordinator

Winston & Strawn LLP; Charlotte (NC); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Winston Taylor, a transatlantic law firm, seeks a Practice Coordinator to support partners with client relationships and practice duties. You will handle operational needs, logistics, and coordination across departments within the Admin Resource Center (ARC).

The role requires discretion, professionalism, and the ability to adapt to changing deadlines. The position is hybrid with four days in the office per week and residence within commuting distance.

Qualifications

• Requires high level of professionalism, sound judgment, discretion.
• Excellent communication and cross-functional collaboration with clients and teams.
• Ability to manage fluctuating deadlines under pressure.

Responsibilities

• Assist attorneys with client meetings, deal closings, hearings, trials, depositions, and other project support.
• Coordinate calendars, deadlines and travel; provide summaries and timely updates to affected stakeholders.
• Plan meetings and events with firm resources; draft engagement letters and client billing requirements.
• Open new matters and run conflicts; draft audit letters and audit responses.
• Prepare and submit expense reimbursements and vendor invoices; enter billable time.
• Create, format and revise documents and correspondence using firm software.

Skills

Attention to detail

Discretion

Communication

Time management

Education

High School Diploma or GED

Bachelor's degree

Job description

About Us

At Winston Taylor, we set the standard, together.
Winston Taylor is a transatlantic law firm built for the businesses, people, and markets driving capital and innovation. Here, you're in the room. In the action. Sleeves rolled up. You'll work with leading clients. Disruptors. Fast-growth companies. And help them to stay one step ahead of the moment and make critical decisions that shape their future. We're present in the U.S., U.K., Europe, Latin America, and the Middle East, combining the scale and speed that clients demand. You'll be trusted with real responsibility from the outset and build experience through hands-on work. We take your progression personally. We provide the platform. You shape the work around your goals and aspirations. Step into the moments that matter. Join Winston Taylor.

Position summary

The Practice Coordinator role supports partners with the most important aspects of their client relationships and practice responsibilities. A key expectation of this position is the ability to develop a comprehensive understanding of the operational and logistical needs of the partners, their clients, and the legal teams supporting client work.

This position demands a high level of professionalism, sound judgment, acute attention to detail, discretion, and the ability to manage fluctuating demands under accelerated and often changing deadlines. Practice Coordinators must have the ability to develop and maintain effective working relationships, remain composed and focused under pressure, and communicate clearly and professionally with everyone. The Practice Coordinator will collaborate with departments across the Firm and will have support for administrative tasks including functions centralized in the Admin Resource Center ("ARC"). Overtime and flexibility in schedule are required from time to time.

Position responsibilities

General

• Assist attorneys in preparing for client meetings, deal closings, hearings, trials, depositions, and other client related project support.
• Coordinate and manage calendars, matter related deadlines, and travel schedules; provide summaries and reports as needed as well as clear and timely communication to all those impacted by changing schedules.
• Coordinate and plan meetings and events, working closely with Firm concierge resources on logistics and execution.
• Collect and submit information needed to open new matters and run conflicts; draft engagement letters; communicate client specific requirements regarding billing and matter management.
• Interact and follow-up with clients, outside counsel and others, as needed.
• Prepare Audit Letter Requests (ALQ) and draft audit responses to client's auditor.
• Arrange travel through the firm's travel company.
• Track and process expense reimbursements and vendor invoices.
• Enter attorney billable time.
• Create, format and revise documents, correspondence, and other materials using firm software.
• Maintain and update contact lists, create labels and coordinate mailings as directed.
• Assist attorneys with Firm related responsibilities and leadership roles.

Billing

• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed.
• Track work in progress and account receivables.
• Coordinate with Biller to finalize bills.

Experience, skills, and qualifications

• High School Diploma or GED Equivalent required. Bachelor's degree preferred.
• 2+ years of administrative support experience required. Law firm or professional service experience preferred.
• This is a hybrid role with an in-office expectation of 4 days per week and must reside within a commutable distance to the firm's office.
• Ability to produce accurate and timely work products, apply critical thinking and sound judgment to recommend practical solutions, communicate clearly and professionally and work cross-functionally to meet client service demands.
  

BENEFITS

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Additional information about benefits and rewards can be found here.

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.