New Patient Coordinator - Sleep Lab/Clinic - Full Time 8 Hour Day Shift (Non Union)

University of Southern California; Glendale (CA); On-site; USD 34,000 - 55,000; Full time

Job summary

The University of Southern California is seeking an administrative coordinator to register patients, schedule appointments, process authorizations, and prepare medical records prior to new patient visits. You will assist with onboarding and ensure financial clearance for patients while coordinating with the clinic to maintain smooth flow.

You will gather data for process improvement, support outreach, and act as a liaison between USC and referring physicians.

Qualifications

• Req High school or equivalent
• Pref Degree in related field
• Pref 2 years experience in acute care or ambulatory care setting
• Req Familiarity with Word processing, Microsoft Outlook
• Req Analytical and problem-solving skills including ability to analyze patient data from multiple systems
• Req Quality management skills including ability to identify quality metrics and tracking of complex regulatory requirements
• Pref Knowledge of medical terminology
• Pref Familiarity with GE Centricity Business, Cemer, PBAR and scheduling software

Responsibilities

• Register, schedule appointments, authorizations, and request medical records prior to all new patient appointments
• Assists/coordinates patient appointments and follow up, focusing on the initial evaluation
• Admits and completes financial paperwork and financial clearance for new and existing potential patients
• Participates in clinic flow and efficiency data collection metrics and provides recommendations for process improvement
• Acts as liaison between USC and referring physicians by completing outreach activities and meeting with large referral sources
• Analyzes data to track key patient statistics and patient satisfaction
• Greets patients in a courteous and professional manner
• Assists patients to overcome barriers to care and coordinates translation services, financial assistance, and community resources

Skills

Communication skills

Medical terminology

Insurance knowledge

Computer proficiency

Education

High school or equivalent

Degree in related field

Tools

Microsoft Outlook

Word processing

Job description

Register, schedule appointments, authorizations, and request medical records prior to all new patient appointments. Assists/coordinates patient appointments and follow up, focusing on the initial evaluation. Admits and completes financial paperwork and financial clearance for new and existing potential patients.

Participates in clinic flow and efficiency data collection metrics and provides recommendations for process improvement.

Must have excellent communication skills, including the ability to speak, read and write English proficiently. Must be comfortable with computers and medical terminology. In depth knowledge of all insurance types. Provides back-up to admitting coordinator as needed. Assists the office with clerical duties and other duties as assigned.

Essential Duties

Clerical: Demonstrates accuracy and thoroughness in entering information into computer systems. Complete TAR requests, follow-up with Medical Groups and IPA’s for follow-up visits. Assure all notes of verification, eligibility and authorizations are documented in medical records. Assists patients with all financial needs and assure when LOA’s or contract issues arise that they are clear prior to the patient being seen. Schedules patient’s evaluation and clinic appointments in a timely manner, and at the request of the physician, while accommodating patient’s needs. This includes but not limited to: laboratories, diagnostic testing and consultations as needed.

Patient Navigation/Customer Service/Patient Analytics/ Quality & Performance /Outreach

Acts as a liaison between USC and referring physicians by completing outreach activities including meeting with large referral sources on a monthly basis, visiting dialysis centers and assisting with producing marketing materials. Analyzes data in Cerner to track key patient statistics including time from referral to listing, total time to complete evaluation and patient satisfaction. Acts as a patient liaison and single point of contact for patients and caregivers and takes accountability for their patient experience. Utilizes courtesy, compassion, kindness and honesty while interacting with public, patients, and all clinic personnel. Greets patients in a courteous and professional manner. Participates in clinic flow and efficiency data collection metrics and provides documentation and recommendations for process improvement as well as participating in the implementation of new processes. Participates in Quality Management activities such as assisting Survey Readiness and analyzes quality data and makes recommendations for compliance. Under direction, refers patients to internal supportive care services: dietician, social worker, financial counselor, chaplain, etc. Educates and encourages patients on ways to keep and update their own plan of care and medical records. Escorts patients to other departments if needed, provides directions to other departments within USC system. Assists patients to overcome barriers to care, e.g. transportation, childcare, coordination of translation services, financial assistance by directing patients and caregivers to community resources and services. Facilitates communication between patient and caregivers, and all members of the care team, including physicians, nurses, lab, etc. Communicates all changes with patient and case information to all involved personnel. Works with various hospital personnel to resolve issues and accommodate patient.

Teamwork/Collaboration

Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence. Works independently and in a team setting. Maintains an open line of communication with management and other staff and always demonstrates a professional demeanor.

Qualifications

• Req High school or equivalent
• Pref Degree in related field OR
• Pref Degree in related field

• Pref 2 years Experience in acute care or ambulatory care setting.
• Pref Experience with financial clearance.
• Req Familiarity with Word processing, Microsoft Outlook.
• Req Analytical and problem-solving skills including ability to analyze patient data from multiple systems.
• Req Quality management skills including ability to identify quality metrics and tracking of complex regulatory requirements.
• Pref Knowledge of medical terminology.
• Pref Familiarity with GE Centricity Business, Cemer, PBAR and scheduling software.

As part of Keck Medicine of USC, USC Verdugo Hills Hospital is the only community hospital in the Foothills area of Los Angeles backed by an academic medical center. With its 40-year legacy of personalized care from expert physicians, experienced nurses and a dedicated staff the community has come to know and trust, USC–VHH brings patients the latest medical advancements and 24/7 emergency services. Join this world-class team providing highly-specialized care, up-to-the-minute research and innovative clinical trials.

The hourly rate range for this position is $25 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Non-discrimination
• Employment Equity
• Read USC's Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility

If you are a current USC employee, please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$154994.htmld