Nelson Byrd Woltz Landscape Architects

Archinect; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

An innovative landscape architecture firm is seeking a detail-oriented Studio & Business Coordinator. This entry-level role offers a unique opportunity to gain hands-on experience in studio coordination and financial administration. You will support the executive team, manage vendor payments, and maintain office organization. Ideal for someone passionate about landscape architecture and small business operations, this full-time position provides a chance to grow within a creative and collaborative environment. Join a team that values professionalism and offers a supportive workplace culture.

Qualifications

• Bachelor's degree preferred in Business Administration or Accounting.
• Experience in administrative roles with finance experience highly desirable.

Responsibilities

• Manage vendor payments and oversee daily financial operations.
• Support the Owner/Senior Principal with calendar management and meetings.
• Maintain office organization and manage office supplies.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Financial Administration

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Accounting

Tools

Microsoft Office

Accounting Software

Ajera

Job description

Join to apply for the Nelson Byrd Woltz Landscape Architects role at Archinect

Studio & Business Coordinator

Nelson Byrd Woltz Landscape Architects Employer

Location: New York, NY, US

Posted On: Thu, May 1 '25

Pay: $55,000 - $65,000 annually

Nelson Byrd Woltz (NBW), an award-winning landscape architecture firm, is seeking a highly organized and detail-oriented Studio & Business Coordinator to support our executive team and financial operations. This entry-level position offers hands-on experience in studio coordination, executive support, and financial administration, ideal for someone interested in landscape architecture and small business operations.

Key Responsibilities

1. Accounts Payable & Financial Administration (50%)
   • Manage vendor payments, maintain accounts, and oversee daily financial operations.
   • Reconcile credit card transactions, monitor online activity, and research discrepancies.
   • Process reimbursements, maintain contractor insurance and W-9 forms, and reconcile accounts.
   • Assist with benefit enrollments, invoices, and coordinate tax preparations.
   • Experience with accounts receivable and payroll is a plus.
2. Executive Assistance (35%)
   • Support the Owner/Senior Principal with calendar management, meetings, emails, and travel.
   • Prepare documents, reports, and presentations.
   • Serve as a point of contact, maintaining professionalism and confidentiality.
   • Enter timesheets for Principals.
3. Studio Coordination (15%)
   • Maintain office organization and cleanliness.
   • Manage office supplies and prepare morning coffee.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or related field preferred.
• Experience in administrative roles, with finance experience highly desirable.
• Proficiency in Microsoft Office and accounting software; Ajera experience preferred.
• Strong organizational skills, attention to detail, and professionalism.
• Excellent communication skills and ability to handle confidential information.

Position Details

This is a full-time, benefits-eligible position based in our office. Nelson Byrd Woltz is an Equal Opportunity Employer (EOE).

To apply, submit your resume and cover letter through our website: https://www.nbwla.com/careers