National Operations Specialist

Fao; United States; Sur place; USD 23 000 - 35 000; Plein temps

Résumé du poste

FAO in Georgia, based in Tbilisi, seeks a National Operations Specialist to support project cycle management, budgeting, reporting, and coordination across programme, administrative and finance units. Initial 3-month contract with extension potential.

The role requires English and Georgian fluency, strong organizational skills, and experience with project management within an international environment.

Qualifications

• Advanced university degree or equivalent in a relevant field.
• Five+ years of experience in programme/project management, operations, finance or related areas.
• Full proficiency in English and Georgian (Level C).
• National of Georgia or resident with valid work permit.

Responsabilités

• Provide day-to-day support to project teams on operational aspects through all project cycle phases.
• Review and monitor project budgets, financial delivery, commitments, and forecasts.
• Maintain complete and current project data in FAO’s Field Programme Management Information System (FPMIS).
• Prepare and monitor annual work plans, track milestones and bottlenecks.

Connaissances

Organizational skills

Budget monitoring

Project documentation

Coordination

Multidisciplinary teamwork

Office software

English proficiency

Georgian language

Formation

Advanced degree

Outils

FPMIS

MS Office

Description du poste

2602120
National Operations Specialist

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Georgia-Tbilisi

Duration: 3 months with a possibility for extension

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The position is located in the FAO Representation in Georgia, based in Tbilisi. FAO country offices, headed by the FAO Representative, assist governments in developing policies, programmes and projects to achieve food security, reduce hunger and malnutrition, develop the agriculture, fisheries and forestry sectors, and manage environmental and natural resources in a sustainable manner.

FAO’s portfolio in Georgia focuses on transforming Georgia’s agrifood systems, with projects funded by resource partners including the European Union, the Swiss Development Agency, the Austrian Development Agency, the Global Environment Facility, FAO’s Technical Cooperation Programme and United Nations joint programmes, among others. The portfolio makes use of service contracts, operational partner agreements and beneficiary grant schemes, and is supported by the Regional Office for Europe and Central Asia (REU) in Budapest.

The Operations Unit is responsible for the effective provision of project inputs and for supporting the correct financial delivery and implementation of the Country Office portfolio, ensuring accuracy and compliance with Organizational rules and systems and providing quality support to project teams and internal stakeholders.

Reporting Lines

The incumbent will work as a member of the Operations Unit under the overall supervision of the FAO Representative for Georgia, and the direct supervision of the International Operations Specialist in his/her capacity as team leader of the Operations Unit. The incumbent will work in close collaboration with the programme, administrative and finance units of the Country Office.

Technical Focus

Support to overall project cycle management for the FAO portfolio in Georgia, including planning, formulation, monitoring of implementation, budget and financial monitoring, reporting and closure, and facilitation of operational linkages between programme, administrative and project teams.

Tasks and responsibilities

• Provide day-to-day support to project teams on operational aspects through all project cycle phases, from formulation (project documentation, budgets, procurement and HR plans) to operational and financial closure, identifying operational gaps and risks and proposing corrective measures to support effective implementation.
• Conduct continuous review and monitoring of project budgets, financial delivery, commitments, and forecasts against work plans for accuracy, and flag budget issues to the supervisor and propose corrective action as required.
• Monitor and maintain a current overview of the Country Office portfolio and pipeline.
• Maintain complete and current project data and documentation in FAO’s Field Programme Management Information System (FPMIS) throughout the project cycle.
• Support the preparation of draft budgets and budget revisions in FPMIS in line with FAO financial rules and resource partner agreements, with supporting justifications.
• Regularly review project financial transaction to ensure their correctness and take remedial action when required.
• Support the preparation and monitoring of annual work plans, tracking milestones and bottlenecks and recommending remedial action to overcome operational constraints.
• Support the actions required for the completion and closure of projects, including timely closure of outstanding commitments and disposal or transfer of project assets, as required.
• Support the identification of tools and processes to integrate risk management, compliance, and quality assurance actions into operations and programme activities.
• Compile inputs for the preparation of resource partner progress and final narrative and financial reports.
• Contribute to internal control actions, and support verification and audit missions and follow-up, as required.
• Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in business administration, economics, international development, agriculture, project management, public administration, international relations or any other discipline relevant to the work of the Organization.
• At least five years of relevant experience in programme/project management, operations, finance, coordination or related areas.
• Full proficiency in English and in Georgian (Level C);.
• National of Georgia or resident of the country with a valid work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Strong organizational skills and ability to manage multiple tasks and priorities.
• Experience in preparing project documents, reports, briefs and other programme-related materials.
• Experience supporting programme or project planning, implementation, monitoring, reporting and budget management.
• Experience working with multidisciplinary teams and stakeholders in an international environment.
• Good communication and coordination skills.
• Proficiency in standard office software applications.
• Experience working with the United Nations system or international organizations would be an asset.
• Knowledge of FAO project cycle management procedures and management information systems would be desirable.
• Working knowledge of Russian is an asset

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

FAO IS A NON-SMOKING ENVIRONMENT