NASA Executive Program Coordinator

ASRC Federal; Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Life insurance

401(k)

Education assistance

Paid time off

Job summary

ASRC Federal, a leading government contractor, seeks a NASA Executive Program Coordinator to support NASA programs at HQ DC or GSFC in Greenbelt, MD. The role involves travel support, calendar management, and coordination across stakeholders.

Candidates should have a bachelor’s degree and 5+ years of experience; familiarity with government processes, Concur CGE, SharePoint, and MS Office is beneficial. On-site with occasional telework.

Qualifications

• Bachelor’s degree with 5+ years of relevant work experience.
• Experience in government or aerospace is advantageous.
• Proficiency with MS Office suite and collaboration tools.

Responsibilities

• Coordinate with stakeholders and support leadership.
• Own calendar management and deconflict schedules.
• Propose schedule adjustments and communicate conflicts promptly.
• Track actions and coordinate with admins to close tasks.
• Prepare memos, charts, notes and manage files.
• Manage travel requests and travel budget reconciliation.
• Assess logistics and asset management needs.

Skills

Calendar management

Communication skills

Interpersonal skills

Prioritization

Analytical thinking

Education

Bachelor’s degree

Tools

Concur CGE

SharePoint

Microsoft Office

Outlook

Excel

PowerPoint

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work

Agile Decision Sciences is looking for a NASA Executive Program Coordinator to support the NASA program. The primary responsibility for this position will be to assist a government office with travel support and other administrative and coordination tasks.

Work arrangement

This position is anticipated to be onsite at NASA Headquarters in Washington, DC, or NASA Goddard Space Flight Center (GSFC) in Greenbelt, MD depending on customer needs. Occasional telework may be possible.

Responsibilities

• Provides coordination support to high-level leadership including coordinating with multiple stakeholders. Provide administrative support including tracking status of items, reports and assisting in meetings and events.
• Maintains ownership of calendar and meetings, events and deconflicts the calendar as necessary.
• Identifies solutions to adjust schedule, assess conflicts and provide up to date information on schedule issues to the stakeholder.
• Maintain actions for the supported customer. Coordinate with other admins and team to complete and reconcile actions.
• Supports correspondence, compiling charts, decision memos, note taking and other deliverables; responsible for file management.
• Support travel management and travel budget reconciliation for customer.
• Identify requirements and needs on logistics and asset management across the program.

Requirements

• Previous experience in the government or aerospace industry will be viewed favorably. Previous experience with Concur Government Edition (CGE) is also beneficial.
• Knowledge and experience using Microsoft Office products is critical, including Outlook, Word, Excel and PowerPoint.
• Comfortable using website applications to coordinate activities, store files, and enter data as needed. Experience with SharePoint is preferred.
• Should possess strong analytical and interpersonal skills.
• Possess excellent written and oral communication skills, attention to detail, and the ability to prioritize projects to meet deadlines.
• The individual will be expected to learn general information about the major projects of the office and key terminology. A proactive and flexible demeanor is greatly preferred, to successfully support this dynamic, high-profile office.
• Team player with a positive, can-do attitude and a willingness to learn new processes.
• Ability to prioritize work and know how to communicate time estimates when there are competing priorities; can status assignment progress.
• Some travel may be necessary -- locally and in US.
• Must be U.S. Citizen and be able to obtain a government issued clearance. Candidates with Secret, Top Secret, or TS/SCI clearances preferred.

Education/Experience

• Bachelor’s degree with 5 or more years of relevant work experience.
• NASA experience preferred.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.