Municipal Operations & Records Specialist

Malibu, City of (CA); Malibu Beach (CA); On-site; USD 65,000 - 86,000; Full time

Job summary

City of Malibu is seeking a highly organized Management Specialist to support City Clerk’s Department. This role handles administrative tasks, calendars, records, and budget tracking in a fast-paced environment.

The ideal candidate will demonstrate knowledge of Public Records Act, Brown Act, and public agency administration. Strong customer service, discretion with sensitive information, and ability to manage multiple priorities are essential.

Qualifications

• Education: Equivalent to an associate degree from an accredited college or university with major coursework in business or public administration, accounting, or a related field.
• Experience: Three (3) years of increasingly responsible and complex administrative and program support experience.

Responsibilities

• Coordinate and carry out administrative assignments and department-specific special projects.
• Perform advanced-level clerical tasks including record keeping, data verification, and resolving discrepancies.
• Assist with processing and responding to Public Records Act Requests, including locating records and coordinating with other departments.
• Manage complex calendars and coordinate meetings involving City management, council, commissions, and outside agencies.
• Provide support for City Council, commissions or committees, including preparing agendas, minutes, and follow-up documentation.
• Arrange in-person and virtual meetings, prepare meeting materials, and coordinate logistics.
• Support budget tracking, processing invoices, bills, and financial documentation accurately.
• Draft, edit, and proofread correspondence, reports, and specialized documents—often of a confidential nature.
• Assist with research projects and prepare related reports, permits, or technical documentation.
• Respond to public inquiries and provide information with professionalism, tact, and sound judgment.

Skills

Organizational skills

Data verification

Records management

Customer service

Education

Associate degree in business administration

Tools

Microsoft Office

Job description

City of Malibu is seeking a highly organized Management Specialist to support City Clerk’s Department. This role handles administrative tasks, calendars, records, and budget tracking in a fast-paced environment.

The ideal candidate will demonstrate knowledge of Public Records Act, Brown Act, and public agency administration. Strong customer service, discretion with sensitive information, and ability to manage multiple priorities are essential.