City Clerk Operations Specialist

City of Malibu; Malibu (CA); Presencial; USD 65 000 - 85 000; Tempo integral

Resumo da oferta

City of Malibu is seeking a highly organized Management Specialist to support the City Clerk’s Department and key city operations. You will manage calendars, prepare agendas and minutes, assist with budget tracking, and handle confidential documents with discretion.

The role requires knowledge of municipal operations and public agency administration, with strong customer service and regulatory compliance. You will coordinate meetings, respond to inquiries, and contribute to special projects and

Qualificações

• Equivalent to an associate degree from an accredited college or university with major coursework in business or public administration, accounting, or a related field.
• Three (3) years of increasingly responsible and complex administrative and program support experience.

Responsabilidades

• Coordinate and carry out administrative assignments and department-specific special projects
• Perform advanced-level clerical tasks including record keeping, data verification, and resolving discrepancies
• Assist with processing and responding to Public Records Act Requests, including locating records and coordinating with other departments
• Manage complex calendars and coordinate meetings involving City management, council, commissions, and outside agencies
• Provide support for City Council, commissions, or committees, including preparing agendas, minutes, and follow-up documentation
• Arrange in-person and virtual meetings, prepare meeting materials, and coordinate logistics
• Support budget tracking, processing invoices, bills, and financial documentation accurately
• Draft, edit, and proofread correspondence, reports, and specialized documents—often of a confidential nature
• Assist with research projects and prepare related reports, permits, or technical documentation
• Respond to public inquiries and provide information with professionalism, tact, and sound judgment
• Maintain organized, confidential files and records; purge and archive materials as needed
• Ensure compliance with City policies, safety standards, and department procedures

Conhecimentos

Organizational skills

Time management

Public Records Act knowledge

Customer service

Discretion

Communication

Formação académica

Associate degree in business or public administration

Descrição da oferta de emprego

City of Malibu is seeking a highly organized Management Specialist to support the City Clerk’s Department and key city operations. You will manage calendars, prepare agendas and minutes, assist with budget tracking, and handle confidential documents with discretion.

The role requires knowledge of municipal operations and public agency administration, with strong customer service and regulatory compliance. You will coordinate meetings, respond to inquiries, and contribute to special projects and