Municipal Legal Assistant: Contracts & Calendar Support

City of Long Beach, CA; Long Beach (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Long Beach City Attorney’s Office seeks a professional legal assistant to support two attorneys in the Departmental Counsel Division. The role focuses on transactional work, document preparation, calendar and file management, and project coordination in a municipal-law environment.

Candidates should have at least three years of legal assistant experience; familiarity with CityLaw, court rules, filings, and litigation is a plus but not required.

Qualifications

• Three years of paid full-time experience as a legal assistant/secretary.
• High School Diploma or equivalent.
• Experience in transactional or municipal law is a plus but not required.

Responsibilities

• Prepare and proofread contracts, leases, resolutions, ordinances, opinions, and letters.
• Prepare Temporary Restraining Orders and Writ of Mandate documents.
• Maintain calendars and deadlines for attorneys.
• Establish and maintain a variety of complex, privileged and sensitive files and records.
• Coordinate meetings, hearings, and city department workflows.
• Enter and maintain information in CityLaw case management software.
• Provide backup support to other Departmental Counsel attorneys.

Skills

Typing 60 wpm

Attention to detail

Proofreading

Grammar & spelling

MS Word

Outlook

Adobe Acrobat

Organizational skills

Multitasking

Communication skills

Independent work

Judgment & discretion

Professional interaction

Attendance

Education

High School Diploma

Tools

CityLaw

Job description

The Long Beach City Attorney’s Office seeks a professional legal assistant to support two attorneys in the Departmental Counsel Division. The role focuses on transactional work, document preparation, calendar and file management, and project coordination in a municipal-law environment.

Candidates should have at least three years of legal assistant experience; familiarity with CityLaw, court rules, filings, and litigation is a plus but not required.