Municipal Contracts & Bids Specialist

City-of-Kenner; Kenner (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Kenner is seeking a contract administration professional for a 35-hour-per-week role, supporting the Director and staff in planning, approving, and managing contracts with vendors and government entities. The position involves preparing bid packets, coordinating the bid process, maintaining contract records, and ensuring compliance with policies, licenses, bonds, and insurances.

Candidates should have at least two years of contract administration or related experience, a high school

Qualifications

• High school diploma or equivalent required.
• Two or more years of contract administration, accounting, finance, or related experience preferred.

Responsibilities

• Meets with Director, Assistant Director, and staff to plan and review contractual relationships between City, other government entities, and vendors.
• Prepares bid packets using templates and technical inputs; enters bid data in purchasing software and coordinates with Buyers to start bids.
• Coordinates with departments during the bid process; assists with vendor lists, bid openings, pre-bid meetings, evaluations, etc.
• Receives bids, verifies calculations, and collects licenses, insurances, bonds and related documents for approval.
• Prepares and submits interest documents for infrastructure project funding and presents to the Director for consideration.
• Constructs contracts from templates, securing approvals before Mayor’s Office execution.
• Maintains records of contracts, renewals, licenses, bonds, and insurance documents.
• Operates Munis and MS Office suite; conducts data entry and file management.

Skills

Contract administration

Vendor coordination

Data entry

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Munis

Microsoft Word

Microsoft Excel

Microsoft Outlook

Purchasing Program

Job description

City of Kenner is seeking a contract administration professional for a 35-hour-per-week role, supporting the Director and staff in planning, approving, and managing contracts with vendors and government entities. The position involves preparing bid packets, coordinating the bid process, maintaining contract records, and ensuring compliance with policies, licenses, bonds, and insurances.

Candidates should have at least two years of contract administration or related experience, a high school